Tag Archive for: wedding planning

What Should I feed my wedding vendors?

What Should I Feed My Wedding Vendors?

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Wenning's Wedding Tip Wednesday

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What Should I Feed My Wedding Vendors? | Wedding FAQ    

Your Wedding Videographers, Photographers, and DJs will be spending almost an entire day working to make your big moments feel magical and memorable. One great way to repay these wedding vendors is to feed them a delicious meal!

People often ask what they should feed the small team of vendors who spend almost 12 hours working for them. It is common etiquette to feed them a hot meal for their long day, even a protein and a starch can go a long way. Remember, the better you treat them, the more willing they will be to help you out!

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Vendor Meals

Some venues may offer a “Vendor Meal”, which is a specific meal package made for the Videographers, Photographers, DJs, and others. Sounds perfect, right? However, sometimes this meal is not as good as it might sound. Some places might provide a cold turkey sandwich and an apple, or reheat some pasta and call it a meal. Worst of all, they might even charge the bride and groom up to $60 or $70 for this “Vendor Meal”.

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This is one reason why it is always important to find out this information beforehand. Find out if the Venue offers a Vendor Meal, and if so, what are the specifics? What is included, what does it cost, will you be getting a good value?

If there is no Vendor Meal, make sure you have another plan to feed your vendors. Make sure it is something warm and delicious, because you will see your investment pay off. When your vendors are happy, you’ll see the results, both in your experience that day, and also in the footage afterwards.

 

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Check out our most recent blog post, answering more of your Wedding FAQ answers here: https://www.wenningent.com/do-i-need-the-raw-video-footage-from-my-wedding/

why two videographers

Why You Need 2 Wedding Videographers

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Wenning's Wedding Tip Wednesday

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Having a videographer for your wedding will put the motion to the memories so that you can relive them whenever you like. But, have you ever thought of the reasons why you may need 2 wedding videographers to fulfill your video dreams?

Here are some reasons why you need 2 wedding videographers:

Having more cameras is a safer option! You never know when a battery could die, the memory card is corrupt, or a guest could stand up right in front of the couple’s first kiss. So, if any of these things happen, no they don’t! You have another videographer recording from a different angle getting the shot.

Both videographers will be capturing things differently. One will have a wider lens to capture the crowd’s reactions. The other will have a tighter lens that helps get the close-ups and reactions. Put these together and you get a beautiful, cinematic wedding video.

When there is more than one videographer there, there is a chance that they could capture more unique or riskier shots that could end up being beautiful.

Hiring two videographers will make your wedding video more comprehensive. Videographers are not superhero’s and can’t be in two places at once, so don’t be stuck picking between the moments you want to relive.

These are some examples of some things you may have to choose between:

  • The bride and groom getting ready

Most likely, the videographer will be with the bridal party capturing their mimosas and hair and makeup sessions. That means while the groom and groomsmen are hanging out and getting ready, no one will be there to film them. This is where the second videographer comes into play

  • The first look or the ceremony location

Now, one sounds more important than the other, but filming the venue before the guests arrive is essential. The venue sets the tone for your wedding film and it helps the videographer get the audio prepared so that you’ll be able to hear your vows. Be sure you don’t have to pick between the first look and clear audio

  • The decision between the bride’s entrance or the groom’s reaction

This is obviously one of the biggest moments of the day, so having both of these moments captured is very important! You don’t want to have to choose, so it’s better to have both

Having more than one videographer is so important too because anything that can go wrong usually does.

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Click here to read our last blog post: https://www.wenningent.com/wedding-videographer-pricing-breakdown/

wedding videographer prices

Wedding Videographer Pricing Breakdown

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Wenning's Wedding Tip Wednesday

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Wedding videographers are an essential part to the biggest day of your life, but how do you know if you’re getting the biggest bang for your buck? This breakdown of wedding videographer prices makes it easy to understand how and why they price their services!

Some basics:

ALL videographers price their services and packages differently

The average cost of a wedding videographer in the U.S. is $1,800, but the average range is between $1,000-$2,500

Prices can go up to $12,500 for a luxury videographer that can take your wedding and turn it into a quality, TV-ready star for the day

That’s a lot of money we’re talking about here, so what is included in the cost?

This is depending on what YOU want! The great thing is, is that you can work with your videographer to create and personalize your package to your wants and needs.

One more factor to consider is that between June and October, prices will run higher because it is wedding season during that time.

Packages usually include how much time you will get the videographer and staff for, but you can always request extra time. Extra time can cost around $200-$500/half hour. This is to pay for their time and their assistant’s time, extra editing, and video cards.

Extra services like drone footage or travel expenses can add additional costs as well.

What you’re really paying for is the final product and what goes into it

First and foremost, the videography service! Make sure your videographer matches your style so that the final product is everything you could have ever imagined and more

The post-production is something that people usually don’t consider either. This process is the most time-consuming part of making your dream video. Sometimes the videographer lets you make your own edits, but that could be an additional cost

Your final wedding video is the whole reason you even got the videographer in the first place. Your video will most likely be provided to you on a DVD, Blu-ray, or USB drive. Sometimes, a highlight reel may also be made for your video, and it can be made easily accessible via YouTube or Vimeo.

The last thing included in your cost is your videographer’s equipment. You only want the best for your wedding, and videographers only want the best equipment for their business. You are paying to use their high-definition cameras, lighting equipment, etc.

The last cost established with videographers is tipping and how much you should tip them. It is recommended that you tip the lead videographer $50-$100, and if they have an assistant, $50-$75 is acceptable.

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Click to read our blog post here: https://www.wenningent.com/getting-the-best-out-of-your-wedding-videographer/

get the best out of your wedding videographer

Getting the BEST Out of Your Wedding Videographer

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Wenning's Wedding Tip Wednesday

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It’s not a secret that you can get the best out of your videographer on your wedding day. Now, how to get the best is a different story. You may think you don’t know where to start or what questions to ask, so these are the basics of how to get the best from your videographer.

There are some things you and your videographer need to talk about! Tell them what moments that are the most important to you and your partner

You may be thinking “everything!!” but that can’t be the case, unfortunately. So, curate a list of moments such as the first kiss, cake cutting, reception venue, etc. Be sure to be open and honest so you can relive what you want to and not think to yourself “there’s something missing here.”

Depending on how many videographers you have, they can’t be everywhere at once, just like you can’t! So, if you only have one videographer, they will ONLY be following you and your partner, OR they start scrambling when there’s a dull moment so that they can shoot details, exteriors, and other details.

Letting your videographer know exactly what you want can be crucial to the wedding video of your dreams. The more you can help them out by knowing what you want, the better the final product will be.

Now you’re probably thinking “so they told me the first step, now how do I go about hiring a videographer?” We have the answer for you! At Wenning Entertainment, we provide you with a planning service, and you can hire them for a FULL EVENT!

Other tips for hiring a videographer:

  • If you’re going for a specific look, don’t be afraid to ask for samples! You have to know what you’re paying for before you purchase something as meaningful that you’ll have forever.
  • See if your vendor has any recommendations for videographers! Now this may depend if they have a preferred or exclusive list, but if they don’t they may have people that you may not have heard of.
  • Finding someone who has experience with your venue is essential for a great wedding video! If your videographer already knows the lay of the land, lighting, acoustics, etc. of the place, then your video will turn out amazing!

Check out our Facebook here: https://www.facebook.com/wenningent

To read our last blog post, click here: https://www.wenningent.com/do-i-need-a-wedding-video/

Wedding Video

Do I Need a Wedding Video?

Wenning's Wedding Tip Wednesday

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Wedding videos may not seem like a big deal, but don’t worry, they are. And they aren’t important for just one reason; Many things that happen at weddings can’t be photographed!

You can’t hear the most intimate part of the wedding ceremony happening

The vows! The vows are so important, and just looking back at pictures may not be enough. You might want to hear them and be fully immersed in the moment, and the best way to do that would be on video.

The toasts are another thing you won’t be able to hear with just photos

Remembering what your little sister said, or how your big brother told you that he loves you on your wedding day is something you may not get to hear every day. Weddings bring families closer together, so remembering what they said during their toast may be a really nice thing to have in the future. Or they might even do an insane rap that can only be captured on video. Sick beats don’t pick up in pictures!

The dancing during wedding receptions is so special

Everyone comes together to celebrate the newlyweds, and it’s just magical being surrounded by love. But you can’t capture the true emotion of people dancing in photos. The first dance as husband and wife is so special, so getting it on video is going to be something that you can look back on forever. And you can always pretend it’s the first time hearing your first dance song again.

Since you’ll be there on your wedding day, you might not think about a video. But what about the people who aren’t there?

  • Given the times we live in, grandma or Aunt Susie may not want to come and risk their health to join the celebration.
  • Having a wedding video made is perfect for your relatives or friends who couldn’t be there on your big day.
  • Sending them your video wedding video will make them feel like they’re there celebrating with you! Spread the happiness and joy with those you hold close but can’t be close to you.

All of these points are important to consider if you are on the fence about a wedding video. The most important thing to remember is how you felt on that day, and now with a video you can relive those moments for eternity, or till the DVD snaps in half!

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To read our most recent blog post, click here: https://www.wenningent.com/when-to-buy-a-wedding-gift/

Wedding Invitation RSVP

How to Reply to an RSVP

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Wenning's Wedding Tip Wednesday

You must be new to the wedding scene, welcome! The first thing you need to know is what does RSVP even mean? Well, RSVP means répondez s’il vous plait, or respond if you will, in French. These are sent back to the bride and groom to confirm your acceptance or denial of the invitation that they sent you. There are some basics that you can find on all RSVPs, but how they come sometimes looks different.

Wedding Invitation RSVP

The Basics of RSVPing

All RSVPs are set up, generally, in the same way:

  • Include your first and last name and your plus one’s first and last name (or whoever will be coming with you).
  • Your response, if you are happily accepting or regretfully declining
  • The number of guests attending (weddings rely on head counts!).
  • Your entrée selection, you want to eat right? Make sure to include your initials next to your selection along with your guest’s choice and initials so your meals don’t get mixed up!
  • Respond to any special prompts the couple may give you- this could be song requests or anything else that the couple might ask of you.
  • Follow the instructions the bride and groom gave you! This can include when to send the RSVP back, or if there is an alternative way to RSVP.
  • Send those responses back ASAP (refer to the latter part of bullet #3)!

Wedding Invitation RSVP

Types of RSVPs

There are many different forms of RSVPs. You have cards, invitations with no preprinted RSVP card, online, or even by email. Cards are the most popular type of RSVPs to send out. They come with your invitation, so make sure not to miss it! An important part of the RSVP card is the “M” line. The M line is designated to the first letter of your formal salutation (Mr., Mrs., Ms., Miss). There are also invitations that don’t come with RSVP cards and that’s okay, don’t be alarmed! Usually, the bride and groom include instructions on what you should do from there. For example, they might have a website to RSVP on. 

RSVPing on a website sounds intimidating, but it’s the modern thing to do. The couple will provide you with the right URL to go to and you can access that on your preferred browser. Depending on which website the couple chooses to use, they generally have the same layout as the printed versions, so don’t sweat it! If this isn’t the option they chose either, then it may be sending your RSVP as an email.

Check us out on Facebook to learn more: https://www.facebook.com/wenningent

Click here to check out our most recent blog post: https://www.wenningent.com/5-ways-to-impress-your-wedding-guests/

No Work Gallery

No Work Gallery? Wedding Vendor Red Flags!

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Wenning's Wedding Tip Wednesday

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Whether it’s through photos or videos, what do you do if there is No Work Gallery? Wherever you go, there are good eggs and bad eggs. More than likely, this is your first wedding and you’ve never had to deal with event vendors before. That means it’s vitally important for you to do your research to determine what makes a good vendor, or you’ll be left with that bad egg! This week’s tip is all about a lacking work gallery! 

No Work Samples? What’s That MEAN?

How can you pick a vendor if you can’t see any of their work? Especially their RECENT work? It’s 2020. We can’t expect all vendors to have a hefty sample of recent work, simple because there WERE almost no events this year! That being said, any professional, trustworthy company is going to have work samples from previous years. Don’t dismiss those! Across the board, this is what vendors are going to be showing off since their 2020 events were postponed or cancelled.

How Can You Compare Vendors Then?

What’s their social media look like? When’s the last time they posted? Consistent posting, especially if paired with past or present work examples, is a smart sign that the company is still in business and is thriving.

Companies are always going to be proud to show off their work. Their website and social media pages should be full of references so that you can visualize what your wedding will look like. If this is not the case, think twice about pursuing the vendor.

Keep these tips in mind when you’re comparing vendors, and you’ll be able to visualize your wedding through their work examples!

Check us out on Facebook, to learn more: https://www.facebook.com/wenningent/

To see our most recent blog post, click here: https://www.wenningent.com/wedding-vendor-red-flags-reviews/

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The Do’s and Don’ts of Your Bach Party

The Do’s and Don’ts of Your Bach Party

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Knowing the certain things you can do and things you should not do for planning your bachelorette party is crucial to having a successful event. You don’t want to get caught up in any sticky situations that would ruin your wedding day.  We have a couple of do’s and don’ts that you may want to consider.

Do Plan Your Party

Do plan out your bachelorette party. Planning is key when it comes to your bachelor or bachelorette party. If you don’t plan, chances are a reservation may fall through. So, plan hotel reservations, airlines tickets if needed, and activity reservations. Finally having every detail for the guest joining you for your bachelor or bachelorette party makes it easier on your and your guest.

Don’t Have the Party Too Close to the Wedding Date

Don’t have the party the night before. When having your bachelor or bachelorette party too close to the wedding date, it can lead to several different outcomes. If you go to the beach, you wouldn’t want to have your wedding day within the next 3 days because you may get sunburnt. Next, if you celebrate by enjoying intoxicating spirits, then scheduling your wedding further from your bachelorette party may help. You don’t want to feel miserable and hung over on your wedding day.

Do Something You Want to Do

Do what you want to do. Enjoy your day. However, when ideas are thrown around, and guests starts to jump aboard different ideas. Is that idea something you actually want to do? Speak up! Make an executive decision! Its your party! You have control on deciding where to go and what to do. Having different dates, with different activities, and different possibilities could give options to everyone who is invited so they are able to celebrate with you.

Don’t Feel Like You Have to Invite Everyone 

Don’t invite everyone on your wedding guest list. Sometimes, the wedding guest list includes your mom’s co-worker’s girlfriend, who you barely know. It is okay to choose only certain guest to invite. Your party is for you to enjoy with the people you love and will have a good time with.

Check us out on Facebook, to learn more: https://www.facebook.com/wenningent/

To view our most recent blog post, click here: https://www.wenningent.com/weddings-under-state-restrictions/

Published Date: August 26, 2020

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Location, Location, Location!

Location, Location, Location!

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The location of you and your partners wedding day is an important aspect of your special day. Due to the pandemic, each venue has different guidelines they have to follow. Depending on the size of your wedding, there is a venue right for you. We are here to help you think of some ideas on where to hold your special day.

Indoors

An indoor location can have a beautiful or unique background to your wedding. Due to the pandemic, indoor areas are only allowed so many people to properly social distance. If having a smaller wedding guest list, then an indoor wedding venue may be the right fit to stay safe and healthy.

Indoor Venues

Next, some traditional indoor venues include a church, hotel, banquet hall, barn, winery, or country club or restaurant. Unique and creative venues are starting to become popular throughout the years. Unique indoor venues include a library, museum, gallery, aquarium, you or your partners alma mater, or even a theatre.

Outdoors

If you and your partner are thinking about having more people on the wedding guest list during the pandemic, then an outdoor venue may be the best option. Since having an open venue for guests to properly social distance gives you and your partner more invites to hand to guests. With each outdoor venue, thinking about a backup plan like renting a tent or barn for guests to go under incase of bad weather.

Outdoor Venues

Finally, different traditional venues include your family or your own backyard, a park, beach, courtyard, vineyard or farm. Just like indoor venues, there are many outdoor venues that are creative or unique for you, your partner and guests to enjoy. Some creative outdoor venues include a rooftop, stadium, boat, zoo, or garden. 

Check us out on Facebook, to learn more: https://www.facebook.com/wenningent/

To view our most recent blog post, click here: https://www.wenningent.com/weddings-under-state-restrictions/

Published Date: August 12, 2020

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Pandemic Honeymoon Planning

Not sure on how to move forward with planning your honeymoon?

During this time, no one knows when the pandemic life will change. Right now it is hard to plan anything, especially you and your partner’s honeymoon. We are here to help guide you with some tips to plan that dream honeymoon.

Where Do You Want to Go? 

Everywhere is different when it comes to CDC guidelines and travel restrictions. Research where you want to go and what the current guidelines are there. Some hotels and resorts only have certain pools and restaurants open to a limited capacity. If this is something that makes you rethink the destination, try looking at other destinations to see what other places have to offer.

Decide the Date

No one knows how long this pandemic will last. Other areas are affected more by the pandemic than others. When deciding the date, you and your partner want to be flexible and understand that guidelines can change the next day. Check seasonal weather patterns.  You do not want to be stuck somewhere during your honeymoon and all it did was rain. Having multiple dates in mind can help determine when the best and safest time to go on your honeymoon.

Insurance

When purchasing airline tickets and hotel reservations, choosing insurance for those reservations is a way for your trip to be protected with what the pandemic could bring. This way with insurance, you may be able to reschedule your airline tickets, reserve your hotel reservations for a later date, or be able to get your money reimbursed.

Have a Back Up Plan

Have a backup plan to spend time with your partner to celebrate your marriage together. Back up plans can include renting a house at the beach or a cabin at the lake for the weekend, or even a romantic weekend at home until you are able to make other arrangements. This way, in case your big honeymoon plans do get canceled, your are prepared and you can still spend quality time together and enjoy it.

Check us out on Facebook, to learn more: https://www.facebook.com/wenningent/

To view our most recent blog post, click here: https://www.wenningent.com/weddings-under-state-restrictions/

Published Date: August 05, 2020

Videography Insights | Post-Production Explanation

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Wenning's Wedding Tip Wednesday

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Lights, Camera, ACTION!

After the night of your life is over, the job of a videographer is still not complete! With the preparation phase and work day complete, the videographer has already put around 50 hours into the event. The next step in a videographer’s process would be to go through all of the footage of the evening. This is done in the post-production phase. This aspect will add at least another 40-80 hours onto their schedule.

Post-Production

Going through the footage of two videographers is very time consuming, but it must be done to see everything they have to work with. It can be quite difficult to coordinate all of the footage from several videographers because they each have their own vision for every shot. As a professional, this is something they deal with a lot so hiring the right videographer is key in this situation. Reviewing all of the footage allows them to see all of the different angles and techniques they used during filming. Videographers can examine how the lighting in each shot looks and are able to decide which shots turned out best. They can also decide where and how to incorporate each clip into the final product. This sparks the videographers’ creativity and gives them ideas for how to compile the video. If the bride and groom have a request for a cinematic technique, this will give the videographer a great place to start. A professional videographer will ensure seamless transitions throughout the video. They will have the knowledge and software to include creative effects that makes each video personalized for each bride and groom to enjoy.

Music

Now what’s life without music?! Videographers are also responsible for the music in the video as well. A videographer has to take into consideration the copyrights of the music they intend to use. They need to stay educated on the laws and regulations when adding music to their videos. A videographer has to listen to and edit the sound that is recorded during the wedding as well. Capturing good sound levels for things like toasts and speeches are extremely important aspects to incorporate. The finished video will typically be a 10-15-minute highlight reel of the entire day with smooth edits, good sound levels, and awesome music. Most professionals will offer a round of revisions, so the client can be a part of the post production process!

Videography Insights | Value of Time

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Wenning's Wedding Tip Wednesday

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Value of Time

Time is money. Understanding the value of time with anything in life is important. A videographer is hired for an average of eight hours to capture the full day. Just like the preparation phase, there is extra time they need to invest with each event. These hours sometimes go unnoticed because the clients’ main concern is the time invested during their wedding. It is a good idea to be aware of everything that a videographer does so you can better understand the pricing.

Work Day

The work day for a videographer begins with capturing everyone when they are getting ready. This allows them to capture candid moments before the ceremony. This is then followed by attending the ceremony and reception. These are the hours that the price is based around. This is not when their day actually starts though. Time is needed for the videographer to get ready for the wedding. They still need to get dressed up in formal attire and look professional, so they do not stick out negatively. Travel time also needs to be considered, especially if the venue of the wedding is far away. If the ceremony and reception are in two different places, extra travel time is needed for that as well. Events that have two videographers, which is usually the case, requires both of them to invest this extra time as well.

After capturing all of the best moment of the wedding, the videographers’ day is still not over! They will usually touch base with the newly-weds and reiterate their next steps for the footage. After they consult with their clients, they now have to pack up all of their equipment and get ready for the drive home. As you can see, there are several hours a videographer invests on top of their typical work day. Their time is very valuable. With a job that is not a steady, it adds extra challenges when trying to make a living. So, it is important to appreciate how a videographer conducts their business.

Videography Insights | Unseen Preparations

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Wenning's Wedding Tip Wednesday

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One of the most important days of your life is your wedding. Many people dream about this day their whole life. Being able to capture this day on film is a luxury some people don’t think they need. But new technology has made this almost a necessity for weddings! Capturing these moments with loved ones is priceless when looking back in hindsight. It is important to understand the value that a professional videographer/cinematographer can bring to your wedding. There are a lot of factors that a videographer juggles when performing a task like wedding videography/cinematography. Preparation for the wedding is a crucial first step for the videographer.

Unseen Preparation

There are several unseen duties a professional videographer performs when planning for each event. Normally it takes around 30-40 hours of preparation before they even arrive at the wedding. This time is not included directly in their price but is a necessary step that a professional has to take. The main part of the preparation phase is contacting the client. Setting up a time to meet in person creates a more personal connection with the future bride and groom. This gives the opportunity to discuss the specific wants and needs they have for their wedding. Professional videography/cinematography usually includes two videographers, therefore organizing time where everyone can meet is imperative.

Venue Research

Preparation also includes researching and visiting the venue. Doing so allows the videographer to brainstorm ideas for different shots and angles to incorporate. They will also be able to find out the best lighting areas at the venue. This lets them to decide if they need to bring extra lighting equipment. Professional videographers will also reach out to the other vendors that will be working at the wedding. They will call the photographer to discuss the timeline with them. This gives them the opportunity to coordinate with each other, so they do not get in the way of one another. They will also reach out to the entertainment, such as the DJ, to determine what connectors they may need to bring. This allows them to pick up clean direct sound for the video.

Equipment Check

Another part of the preparation process after everything is booked and discussed would be to check their equipment. Professional videographers always double check on their equipment before each event to make sure everything is working properly. Expensive equipment should be cared for properly, but that does not stop problems from occurring. So, testing out equipment is also crucial for wedding videography preparation. This is also a point in the preparation stage where they organize the back-up equipment they will bring with them. Professional videographers will also make sure they have back-up personnel for every single event to further prepare for any other issues that may occur.

Budget Knowledge | Allocation of Funds

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Wenning's Wedding Tip Wednesday

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When allocating funds for your wedding budget it is important to educate yourself on all things wedding related. This way clients and vendors have the same basic knowledge and communication issues can be avoided.

Pre-Planning

Organizing the components of your wedding from most to least important aids in allocating funds to the proper areas that will help compile a budget outline. Researching several options for your wedding is a good idea when hiring companies and vendors. This allows you to better understand all of your options and to see all there is to offer.

Allocating Funds

The main parts such as Entertainment, Photography and Videography should not be skimped on because those can affect the outcome of your wedding the most! Allocating funds for these after you secure your Venue will guarantee that you get exactly what you are looking for. Doing this will also help put the rest of your budget into perspective. Once you narrow down your list of vendors, you may get stuck deciding between two options. One option might be exactly what you are looking for and the other option is less expensive. There are several things you can do to avoid choosing something for your wedding because it is the cheapest option.

For example, if you have to choose between a professional DJ and a hobbyist DJ for $700 cheaper, this may be more noticeable of a difference. The quality of the services you book for your wedding reflect the price more than a tangible item. Each product has a set price and several factors that go into the price of a service which can alter the price. So, be aware of this when allocating funds in your budget. This does not mean you have to settle! Scraping a few hundred dollars off of things like flowers, decorations, or even the cake can help cover costs for other areas. This can add up quickly! Guests will NOT notice a difference of a couple hundred dollars saved in flowers, decorations, linens and more. But everyone will notice and unprofessional entertainer or photographer. This knowledge will help you decide where to adjust your budget to allocate for what you truly desire for your wedding!

Budget Knowledge | Average Wedding Cost

Wenning's Wedding Tip Wednesday

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Average Wedding Cost

The average cost of a wedding can vary depending on the location. An average wedding budget in Pittsburgh and the surrounding areas can cost around $35k. This is based on the industry standards of the wedding professionals across the country. The average cost of a wedding depends on what the bride and groom wants for their special day. This does not mean one is better than the other, especially if you budget properly to create the wedding of your dreams!

Venue, Food and Beverage Budget

The most expensive thing to budget for at your wedding is going to be the venue, food, and the beverages. The venue contributes to several parts of a wedding like the decorations, cake, and linens. Feeding your guests is also the main part of a wedding reception so make sure to budget for what you need! Keep about 50% of the budget for your favorite venue, food and drinks.

Photography/Videography

Photography is another important aspect of a wedding because you need to capture all of the special moments that day. Professional quality pictures that will last a lifetime can be achieved by reserving 15-20% of your total budget for this. Now-a-days it is becoming a necessity to have a videographer at weddings. A Quality video of your wedding with professional editing to create a highlight reel can be achieved by budgeting 15-20% for this. You never know how sentimental a wedding video can be until you can reflect back on the evening!

Entertainment

Several surveys showed that the entertainment aspect is what 80% of people remember most about a wedding. Allocating only 10-15% of your total budget will be well worth it to make sure you can hire the DJ that will make your wedding a night everyone will remember! Budgeting this amount for entertainment guarantees a professional for the entire length of the evening.

Creating a wedding budget around the most important aspects of your wedding will allow you to prioritize everything. This will help you make sure you are able to afford everything you desire for your wedding!

WWTW | Price_Details

Budget Knowledge | Price Details

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Wenning's Wedding Tip Wednesday

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Several factors need to be considered when creating your wedding budget and deciding how much to put towards entertainment. Understand what you need and what you want; this will help you create (and stick to) your budget.

Creating a budget entails knowing what wedding services cost. A good rule of thumb is to budget 10-15% of your total budget towards your wedding entertainment. Research shows 80% of people say entertainment is what they remember most from a wedding. Food and alcohol are a close second.

Remember, a professional wedding DJ does more than just stand behind a table and play music. There are elements such as planning, crowd management and timeline flow that go into a successful wedding day. These elements also go into the final pricing of your professional wedding entertainer.

Length of Event

How long of a day your DJ will have plays into the final cost of your wedding entertainment. If you are having your ceremony, cocktail hour and reception all at the same venue you will be saving money in the venue category. However, if you will be having a cocktail, ceremony, reception at that one venue in various rooms of the venue then you need to have multiple sound systems set up.

Pre-Planning

DJs are accountable for the timeline of your event. They are also responsible for coordinating with the various vendors that you will be using throughout your Big Day and keeping everyone on the same page.

Most professional DJs will also include a 2-hour set up and 1-hour teardown free of charge. The client is only charged from the time that the first guest arrives until you say the night is over. Your DJ will also invest unpaid time into your event via 20 or more hours of playlist preparation, timeline organization and going over bridal party names.

Number of Systems

You may be saving money having your event in one venue, which you are on your venue costs but because your professional DJ will not move systems you might have to pay for additional system set ups. Not only is it unprofessional but it is also time consuming and goes against insurance obligations. Having a system setup in each room of your venue that will be used helps with the flow of the evening and keeps from disrupting you guests as they enjoy the atmosphere of your special day.

Venue

Each venue has a different layout that may affect the sound. Some venues may be less accessible for the DJ and his equipment, so the needs of the equipment may need adjusted which can affect the price.

Keep in mind that with your final price you are paying for experience, accountability, peace of mind, back-up equipment and personnel as well as professionalism, contractual obligations and insurance. Most venues will not let an entertainer perform if there is no liability or workers compensation insurance. So if you decide on a hobbyist be sure that they have all of their I’s dotted and T’s crossed!

WWTW | Professional > Hobbyist

Budget Knowledge | Professional Entertainer vs. Hobbyist

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Wenning's Wedding Tip Wednesday

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To understand industry standard pricing it may be helpful to know the difference between a professional entertainer and a hobbyist.

Differences

A professional entertainer is an expert in their field. They are certified or have a degree that exhibits their talents. They provide talent and proof of commitment by the time and money they have invested into becoming a professional of their craft. Professionals also have higher level of experience that they bring to the table. Experience is important because talent only goes so far. Experience equates to knowledge and knowledge is what counts when it comes to troubleshooting problems, understanding equipment, signal flow, etc.

A hobbyist does a job on the side for pleasure or as a hobby. Meaning that the job is not a top priority. A hobbyist is generally a one-man show. This can be a bad idea because what is their backup plan in the event of some unforeseen instance? What happens in the event of an accident, food poisoning or even a death in the family? You can’t simply invite your guests back next weekend so having a firm backup plan as well as backup equipment is crucial.

Insurance

To achieve a successful wedding reception goes far beyond showing off your equipment and how loud your sound system can get. Not only do you want to be sure that you have a contract with clear expectations for both parties for your event you also want to be certain your entertainer has proper insurance coverages. Some venues require both liability and workers compensation insurance in order to perform. Having this insurance will cover you as well in the event that someone gets hurt you will not be liable for any damages that may occur during the evening.

Credentials

Hiring a company comprised of professionals guarantees you are paying for commitment and success. Full time entertainment companies provide contracts, backup equipment and personnel as well as proper insurance. The company will have paid staff on call so there is always a professional entertainer available for your booked event. They also have backup equipment on site just in case of any sudden issues. Hiring someone dedicated to the success of your event is far more inviting then someone who only has time for your event after they complete their 9-5 job. Be sure to ask questions and do your fact finding before making a final decision on your wedding entertainment.

Check in with us next week to grab more budgeting tips for planning your upcoming wedding!

WWTW | The Meaning of Affordable

Budget Knowledge | The Meaning of Affordable

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Wenning's Wedding Tip Wednesday

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Several factors need to be considered when you when determining what affordable is and means to you. If you prioritize the most important aspects of your special day then you will be able to see what you have left to budget on the less important items. You should never have to sacrifice quality for saving money.

What is Affordable?

Generally, affordable will mean a product or service is reasonably priced to meet needs in relation to quality. However, affordable means something different to each individual. This is why when you call a DJ and say, “Hey, I’m looking for a reasonably priced DJ. How much do you charge?” The answer is never that simple. Industry standard is 10% – 15% of the total budget you have set aside for your wedding day.

When setting your wedding budget and determining what is affordable to you remember to consider experience. At least once during planning you may go into “sticker shock” but consider experience and understanding that there is a list of unforeseen incidents that can happen. If you are choosing to book with an entertainment company, then bear in mind that they have planned for each and every contingency that can occur. Details like these can be accounted for in the final pricing that you may receive from your vendor.

Check in with us next week to grab more budgeting tips for planning your upcoming wedding!

WWTW | De-Stress Tips | Reviews You Can Trust

De-Stress Tips | Reviews You Can Trust

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Wenning's Wedding Tip Wednesday

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It goes without saying that planning your wedding can become one of the most stressful times in your life. You want everything to be exactly as you imagined, but you also want to be sure your guests enjoy themselves. Try trusting some people to help you with confident decision making.

Preferred Vendor List

When you receive vendor recommendations from a trusted source, take note. Sure, you can research on your own. But with each review that you read online, do you actually know the source of that review? Most likely not. However, when it comes to your venue, you are trusting them to handle all of you and your guests requests so why wouldn’t you trust their opinion on various wedding vendors.

Venues will regularly update their Preferred Vendor List with the best vendors they have worked with at the venue. They have seen more Entertainers, Photographers, and Videographers than any one member of your family or friends. With this list, your venue is putting their reputation on the line, so they will not be recommending a mediocre vendor. Sometimes getting the review from an actual wedding professional can give added insight on the vendor. Venues can be more honest about their experiences with a vendor since they work closely during events.

Make Planning Easier

Listen to the professionals who have personally seen specific service vendors in action. Venues offer a list of Preferred Vendors, for a reason. They want your event to be a success!

Your venue knows what works and what does not work for their site, and so do their preferred vendors. They also know what vendors will be able to execute their industry service skillfully and professionally at your venue. Preferred vendors have completed events at that venue quite a few times and are most aware of the setup needed and how to successfully get your guests to have a great time.

Once you receive your Vendor List, still do your research, but keep in mind that recommendations do not come to those who don’t put in the work to receive such a compliment. You’ve done the work in selecting the venue, now it is time to take the vendor recommendations to help with further planning!

Be sure to stop back next week for more Wedding Planning Tips. New month, New topic!

WWTW | De-Stress Tips | Confident Decision Making

De-Stress Tips | Confident Decision Making

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Wenning's Wedding Tip Wednesday

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It goes without saying that planning your wedding can become one of the most stressful times in your life. You want everything to be exactly as you imagined, but you also want to be sure your guests enjoy themselves. Try trusting some people to help you with confident decision making.

Don’t Second Guess Yourself

Your wedding day is most important to two people only, you and your soon to be spouse. Choose the details and the styles that you like most and that will be true to your personalities. Trust your gut and don’t over think the details. Think about it, who is really going to remember what your centerpieces looked like or what floral arrangements you had.

Remember, you don’t have to try to please everyone!

Pros & Cons

Trust yourself and the decisions you make. Did you fixate on the cons list when you were deciding on your future spouse? Probably not! No one and nothing is perfect so make decisions based on what is right for you and what fits you and your spouse best for your Big Day.

Check in next week for more Wedding Planning Tips to help de-stress your upcoming Big Day!

WWTW | De-Stress Tips | Proper Delegation

De-Stress Tips | Proper Delegation

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Wenning's Wedding Tip Wednesday

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It goes without saying that planning your wedding can become one of the most stressful times in your life. You want everything to be exactly as you imagined, but you also want to be sure your guests enjoy themselves. Try trusting some people to help you with some of these decisions.

Proper Delegation

Remember, you don’t have to do everything yourself! Consider all of your options when it comes to enlisting help. You can hire a professional wedding planner. This person can make vendor recommendations or even disclose insider suggestions to enhance your special day.

Another option is to take advantage of family help. If you have someone that is overly willing to help do some research (or any task you don’t want to do)…LET THEM! You can even give a few suggestions and let them choose which one they will enjoy helping with the most.

By trying these methods you have already shared your wants and everyone helping can assist with the logistics of making it come to fruition. Usually they will speak up for your guests as well but keeping things in perspective for you. Usually anyone you enlist to help with planning will be excited to help out!

Check in next week for more Wedding Planning Tips to help de-stress your upcoming Big Day!

WWTW | Marriage License | Timeframe

Marriage License | Timeframe

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Wenning's Wedding Tip Wednesday

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Your marriage license is one of the most important documents you will need in order to get married. There are so many details and variables that go into the application process. This month, we are going to focus on the where, when and how long it takes to get a marriage license for your upcoming Big Day!

When to Apply

Don’t wait until the last minute to apply for your marriage license because it does take a few days. Your marriage license will have an expiration date anywhere from 30-90 days after it is issued. Schedule time to apply for your license 2-3 weeks prior to your wedding date. Unfortunately, there is a 3 day waiting period to complete processing your marriage application.

In-Person or On-Line

Many states allow you to apply for your marriage license on-line or in-person. If you apply in-person some states will give you the license right away. However, your license will not be valid until 3 days after submission. Other states will simply mail the license to you after processing.

Waiting Period

You must wait 24-hours after your application is processed before your ceremony can be performed. Your marriage license is ONLY valid for 30-60 days after being issued. That means you MUST get married within that timeframe. If you don’t, you will have to restart the application process.

*If you are having a destination wedding be sure to allow additional time. There may be a longer processing time and added steps to complete the application*

Be sure to stop back next week for a new Wedding Tip next month!

WWTW | Marriage License | Essentials to Apply

Marriage License | Essentials to Apply

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Wenning's Wedding Tip Wednesday

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Your marriage license is one of the most important documents you will need in order to get married. There are so many details and variables that go into the application process. This month, we are going to focus on the where, when and how long it takes to get a marriage license for your upcoming Big Day!

What You Need

The essentials for applying for your marriage license may be one of the simplest tasks you have to cross of of your list. Most states require your a valid photo ID (i.e. driver’s license) and social security number. If you are under 18 you will need your birth certificate. If you have previously been married or are widowed, don’t forget to bring along the divorce decree or death certificate.

Destination Wedding

If you are having a destination wedding you should check with that local marriage bureau to double check on what requirements that state, or country may have. Some locations require your birth certificate, a blood test, or even a Visa. Depending on where you are going you may need to translate your wedding documents as well.

Application Fee

Check to see if your local court accepts cash, checks, credit cards. Be sure to double check before you go to see what forms of payment are accepted during the application process. You can expect to pay anywhere from $80-$100 depending on your state and/or prior marriage.

Be sure to stop back next week for more information on wedding paperwork and obtaining your marriage license!

WWTW | Marriage License | Research Requirements

Marriage License | Research State Requirements

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Wenning's Wedding Tip Wednesday

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Your marriage license is one of the most important documents you will need in order to get married. There are so many details and variables that go into obtaining your marriage documents. This month, we are going to focus on the where, when and how long of getting a marriage license for your upcoming Big Day!

Research State Requirements

Each state has different requirements in obtaining a marriage license. Most times you and your prospective spouse will have to appear together to sign the application. You both will need to provide a current ID, birth certificate as proof of age and sometimes a blood test. If you are under 18, you WILL need parental or court consent to wed. If you are widowed, you will need a death certificate and if you have recently been divorced you will need to show your divorce decree.

Destination Wedding Requirements

If you will be getting married in a different state or country then you reside, be sure to research that states marriage license laws. More research is always better than a lack of research. You don’t want to have any surprises or delays!

Be sure to stop back next week for more information on wedding paperwork and obtaining your marriage license!

WWTW | Creative Wedding Ideas

Creative Wedding Ideas | Wedding Cake Alternatives

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Wenning's Wedding Tip Wednesday

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Creative Wedding Ideas

You want your wedding day to be memorable and any wedding cake alternative can help ensure that. Thinking out of the box and switching things up a bit isn’t always a bad idea. If you are not a traditionalist, think about making your wedding cake unique to you!

Wedding Cake Alternatives

Simply put, you can make anything in cake form. Making your wedding cake unique to the newlyweds is a great alternative to the traditional multiple tier wedding cake. Whatever your favorite desert is, why not make it into a cake! Your wedding cake can literally be in any shape or design you desire. The hard work will be deciding who will create your masterpiece!

Another great idea is to try a dessert bar. Let your guests create their own smores or even desert waffle. The possibilities really are endless!

Below we listed just a few wedding cake alternative/desert bar ideas to get the ball rolling for you.

  • Rice Krispies Treat Cake
  • Mini Donuts
  • Pie Table (Pie Buffet)
  • Crepe cake
  • Macaroon cake
  • Projecter Mapping cake
  • 3D printed
  • Cake Pops
  • Tiny Pies (various or favorite flavor)
  • Mini Milk & Cookies
  • Bite Sized S’mores
  • Deserts in a Jar – pudding parfaits, strawberry shortcake
  • Homemade Treats, i.e. Pittsburgh Cookie Table

We hope this helps! Check in with us next week for more wedding planning ideas to help enhance your Big Day!

WWTW | Creative Wedding Ideas

Creative Wedding Ideas | Guestbook Alternatives

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Wenning's Wedding Tip Wednesday

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Creative Wedding Ideas

Every couple wants their wedding day to be special. Help your guests create some great memories for you during your many happy years together with a wedding guestbook alternative. Think outside of the box and have an extraordinary keepsake to look back on from your loved ones. Make your wedding day stand out by considering some of these creative wedding ideas!

Guestbook Alternatives

There are many alternatives as to what can be used for a guestbook for your upcoming wedding. Start thinking outside of the box. What items can go with your theme, décor and even personality? Find something meaningful to you and your fiancé that guests can sign and leave well wishes for your future together.

Whatever keepsake you chose will work perfectly and serve the purpose of recollection and appreciation each time you look at it. Below are just a few ideas of wedding guestbook alternative ideas. You can utilize any of these ideas with your guests well wishes, date night ideas or even words of advice. Some items will need more than a simple signature to preserve. If you find something you like, be sure to do a bit more research on how to ensure its longevity.

  • Bench
  • Polaroids
  • Shadowbox
  • Records
  • “Tip” Jar
  • Ornaments
  • Quilt
  • Wedding Mad Lib
  • Art canvas (use wedding date or even creative thumbprint ideas)
  • Puzzle (you can either keep the puzzle pieces in a jar or actually put the puzzle together and frame it)
  • Jenga (have guests sign Jenga game pieces)

Check in with us next week for more creative wedding ideas you can add to enhance your Big Day!

WWTW | Creative Wedding Ideas

Creative Wedding Ideas | Wedding Dress Trends

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Wenning's Wedding Tip Wednesday

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Creative Wedding Ideas

You want your wedding day to be memorable and you want your attire to be just as memorable. This month we are focusing on 2018 Wedding Trends. If you are considering making your wedding day stand apart from the rest, consider some of these creative wedding ideas!

Wedding Dress(es)

Several brides have been flirting with the idea of having two wedding dresses on their Big Day. One formal, more traditional style dress with tulle and train for the ceremony. The other dress may be a more revealing short dress that accommodates the less formal party vibe of the reception. If you’re changing due to personal preference or because of comfort and style, you deserve to be comfortable either way. Make the decision that will let you enjoy your special day!

Why Change

It has been a tradition for years in several cultures for the bride to make a wardrobe change. This trend has become more and more popular in the past years for contemporary and modern weddings. Some brides have a tough time choosing their favorite dress, but the majority of brides deciding on two dresses do so because the dress they love for the ceremony is restrictive and doesn’t allow free movement for dancing. Depending on the time of year or the venue there may be an indoor/outdoor option as well. A change in dress will allow the bride to go from hot to cold comfortably.

When to Change

Changing after the I do’s and before the toasts is most common. During the cocktail hour once your formal photos are complete is ideal. While guests are grabbing a drink and catching up with each other you can get changed and touch up your hair and makeup to be sure to wow your guests once again during your grand entrance. You can also decide to do the first dance in your ceremony gown then change during dinner before guests hit the dance floor. This option allows you to feel flirty and sultry as you dance the night away!

Regardless of the time you decide to change, be sure to have your shoes, accessories and dress laid out for ease. Pick 1-2 bridesmaids or family members to accompany you while changing. Now, be sure that once you arrive in your changing area that someone sets an alarm or timer for 5-10 minutes. This way, you won’t end up spending too much time changing and gabbing and miss your reception!

Alternatives to Changing

Simply put, all dresses are not made for dancing. Something more comfortable with casual shoes will help you finish the evening of a long day. The idea of two wedding dresses has become so popular that designers have begun to make convertible dresses or two-in-one dresses. This option is a more cost effective way to achieve the look of two dresses without going over budget. This is also a great idea for the bride that absolutely loves their dress but just wants a little less dress to enjoy dancing in.

Going this route will ensure that you get the fairytale dress for your ceremony and remove the tulle skirt to reveal a classy but stylish look for the reception. For a more modern chic look, brides have even been incorporating jumpsuits into the mix for reception attire!

Check in with us next week for more creative wedding ideas you can add to enhance your Big Day!

WWTW | Creative Wedding Ideas

Creative Wedding Ideas | Using a GoPro

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Wenning's Wedding Tip Wednesday

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You want your wedding day to be memorable and to be sure that your guests enjoy themselves. There will be so much going on throughout the day that you are sure to miss a lot. Using a GoPro is a fun way to see your day through your guests eyes and catch all of the great moments that you may have missed!

GoPro

A GoPro camera is a small camera that can be attached to almost anything. With this you can capture the moments you never want to forget from your special wedding day. A really popular trend with the GoPro is to place it in your floral arrangement. This gives you the ability to capture your guests’ reactions while you walk down the aisle. You can even use the GoPro when you toss the bouquet! Imagine the great footage you will get and be able to incorporate into your final video.

Mounting the GoPro is another creative trend to use. Simply attach the GoPro somewhere stationary to capture the day and you can do a time lapse to incorporate the material in with your final video. Try behind the alter or even adhering it to your officiant for those extraordinary moments you will never want to forget.

You can also attach the GoPro to your favorite bottle of alcohol. We highly recommend this is you have a party crew! When you see how many people enjoyed a toast with you on your special day you will love the reactions! This is ideal for your bridal party during the limo or even while getting ready!

Consider hiring someone online to edit the footage for you or try using a video editing app on your own smart device. This is be a more cost effective route versus having your videography edit the footage.

Check in with us next week for more creative wedding ideas to enhance your Big Day and make your wedding stand out!

WWTW | Photography Series

Photography Series | Wedding Photography Recap

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Wenning's Wedding Tip Wednesday

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This past month our wedding photographers Megan McGreevy and Sarah Casile have shared some useful ideas and great tips for your upcoming wedding photography.

Go-To Person

You should be able to enjoy your special day without having your wedding photographers trying to get in touch with you. Assign someone you trust and who knows specific details about what is going on during the day to be your go-to person. You will want to have a go-to person for both the bride and groom. This person should preferably be someone that can stay in contact via text and will stay relatively sober throughout the day.

First Looks

First look photos are a newer trend that is a great way to capture more emotional and intimate photos. Couples simply want to enjoy the powerful moment when they see each other for the first time. Some people still believe it is bad luck for the groom to see the bride before the ceremony. If you are a superstitious person or simply a traditionalist then the first look is not for you.

Time Expectations

If you are planning on taking photos at more than one location, be sure they are close to each other or you have a lot of time available before your reception. When you take into account distance and traffic you may end up eating into far more time than you thought you would. Instead, try choosing one location you adore the most and let your photographers maximize that one location.

Engagement Session

An engagement session is a more relaxed photo shoot. The couple gets photos taken to use for save the date cards, wedding website, or even display at the reception! Another great reason to do an engagement session is getting a preview of how things will actually go on your wedding day.

Be sure to visit our webpage for more wedding photography images. If you are interested in working with either Sarah or Megan please be sure to check availability for your wedding date here. We would love to document your special day and help you make memories!

Stop back next month for a new Wenning’s Wedding Tip Wednesday Topic!

WWTW | Photography Series

Photography Series | Engagement Session

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Wenning's Wedding Tip Wednesday

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An engagement session is a more relaxed photo shoot. The couple gets photos taken to use for save the date cards, wedding website, or even display at the reception! Another great reason to do an engagement session is getting a preview of how things will actually go on your wedding day. You’ll also get a preview of what it’ll feel like in front of the camera. It goes without saying that you will be spending a lot of time with your photographer on your wedding day. This gives you a chance to get to know your photographer and share with them the vision you want captured for your wedding day!

Timeline

Your engagement session should be scheduled approximately 8 months before your actual wedding date. This usually falls somewhere around 2 months before the Save the Date cards go out. When you schedule, your photographer will tell you how much time they’ll need to edit the images before returning them. If you’re creating save the date cards or just want to use some of the images at the reception, you will have enough time to design everything.

Packages

Typically an engagement session package includes a 2-hour session. Your contract may include unlimited locations, however, bare in mind that you have to account for travel time as well. Try planning for 2 locations that are close to each other so that you can maximize your time. Expect your engagement session package to run around $400 for the 2-hour session. There may be some add-on services you can take advantage of. Check with your photographer to see if they have anything additional that you may be interested in.

Stop back next week for a recap of the great wedding photography tips Megan and Sarah shared with us!