Tag Archive for: wedding dj

Gratuity Expectations

Vendor Etiquette: Gratuity Expectations

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Wenning's Wedding Tip Wednesday

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Our focus this month will be on Vendor Etiquette. Sometimes you don’t know what questions to ask when it comes to vendors, allow us to give you insight, on a few questions pertaining to vendors.

This week we discuss gratuity expectations. On the day of the wedding reception it is important to have some cash on hand with you.  Tips are a great way to acknowledge when a job is well done but remember they are earned, not guaranteed.  Tipping the DJ a couple hundred dollars extra if they did a good job or stayed longer then expected is a great way to show gratitude.  Look for workers that went above and beyond such as the valet staff, servers, or anyone else that made your day a lot less stressful.  Even though you already paid them, show some love if you think that they did a great job.

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Vendor Etiquette: Vendor Meal

Vendor Etiquette: Vendor Meal

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Wenning's Wedding Tip Wednesday

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Our focus this month will be on Vendor Etiquette. Sometimes you don’t know what questions to ask when it comes to vendors, allow us to give you insight, on a few questions pertaining to vendors.

This week we discuss vendor meals. What is that? Something you likely didn’t think about during the planning process. It is customary to offer your vendors, participating in your big day, a warm meal. By no means are you required to serve the same food as your guests, however, the venue should be able to prepare a meal for your DJ, Photographer, Wedding Planner and anyone else working your ceremony/reception.

Keep in mind vendors are working hard to ensure your wedding is perfect. Often times, vendors can barely slip away to use the restroom, let alone sit down to eat. Feeding your vendors, ensures they have the energy needed, to provide you with their best services. Eating with their hands is not ideal, since their equipment can get messy, afterwards.

Talk to the vendor providing the catering, to determine what options are available, for vendor meals.

Making Educated Decision: Vendor Overload

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Wenning's Wedding Tip Wednesday

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This week we focus on vendor overload. Finding the right vendor is always a big challenge to plan for your wedding.  It is important that you don’t overload yourself trying to pick between 30 different vendors.  The key number of vendors to pick from should be three to four. Anything more or less  will not give you the outcome you were looking for.  The best way to narrow down your search is to get quality referrals from the venue or family and friends.  Compare the pros and cons of the vendors, not the hobbyists.  Also look back at the weddings you have attended in the past and see which one would fit your wedding plan the best.

Making Educated Decision: The Premature Question

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Wenning's Wedding Tip Wednesday

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Making an educated decision can be difficult, when planning a wedding, for a multitude of reasons. This month we are discussing ways you can make the best decisions, for your special day, without adding any unwanted stress or going over your budget.

This week we focus on asking the premature question.  The question that everyone wants to know but shouldn’t be asked first is, “how much?”  There are several factors that you need to take in account when it comes to prices.  Important factors include day of the week, the month of the year, and how long the wedding/reception will be.  Letting the vendors and entertainment companies know what you have planned allows them to give you a more accurate price.

Here’s a list of QUESTIONS that should be asked:

  1. How many years experience do you have in the industry?
  2. Are you on any preferred vendor lists? If so, where?
  3. How are you different than other vendors, offering similar services?
  4. Have you won any regional awards or been featured in any major publications?
  5. Do you have liability insurance?
  6. What is your backup plan if you got sick the day of the event? Who would step in for you?
  7. Are you familiar in the unique details of our venue? If applicable 
Wedding Tip Wednesday: Budget

Making Educated Decisions: Budget

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Wenning's Wedding Tip Wednesday

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Making an educated decision can be difficult, when planning a wedding, for a multitude of reasons. This month we are discussing ways you can make the best decisions, for your special day, without adding any unwanted stress or going over your budget.

This week we focus on budget.  The most important factor about planning a wedding is what no one likes to talk about and that is budget.  This money can come from a variety of different places such as the bride’s parents, family members or maybe you’re paying for it all yourselves.  Either way, you need to sit down with your partner and map out every little detail as to where this money is being spent.  Most of  the money is going to go towards the venue, food and entertainment. A key thing to remember is, you cant please everyone.  This is your special day, so make it your wedding, your voice, and your vision.

Making Educated Decisions | Delegations

Making Educated Decisions: Delegations

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Wenning's Wedding Tip Wednesday

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Making an educated decision can be difficult, when planning a wedding, for a multitude of reasons. This month we are discussing ways you can make the best decisions, for your special day, without adding any unwanted stress or going over your budget.

This week we focus on delegation. A common mistake newly engaged couples make is involving too many people in the decision making process. Asking a family member or friend to make calls, to vendors, on your behalf is never a good idea. Often times, the only information that is communicated back, is regarding price. There are many factors that should go into picking a vendor, price cannot be the sole reason. A family member or friend may be biased towards a particular vendor, without knowing much about the quality of their work.

Remember this is your wedding, so it should be your vision and ultimately your voice when making decisions. In order to do that, you need to set aside 5-10 minutes, per day, to speak with vendors yourself.

Lastly, keep in mind, it is hard to convey information, during the initial stages of negotiation, via email. Often times people fixate on the price and not much else, without actually speaking to the vendor and are missing out on quality services.

Love or Pass - Part 4 | Wedding Tip Wednesday

Wedding Trend Forecasting – Part 4

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Wenning's Wedding Tip Wednesday

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Our focus in November, will be on Wedding Trend Forecasting, for the coming year.  We will be discussing new trends we love and a few we would rather pass on.  Our special guest commentator, Chris, will help breakdown these trends.

This week we pick one trend to love and another to pass on.

Love:  Artistic Illustrated Invitations for your guests.  Most people go with a basic design when it comes to invitations, however, there are many companies that do awesome creative invites.  Did you know that these were even an option?  All of these have a unique and creative design that will make sure to grab everyone’s attention for your special day.  How could they forget the date after opening this?

Pass: Floral Ice Cubes as the over the top wedding decor.  This will attract a lot of attention from your guests, but eventually will melt leaving flowers in people’s drinks making them constantly refill them.  This will lead to a bigger mess and clean up afterwards. Imagine what you could invest that money into elsewhere on your big day. If you are a big fan of flowers and nature then hosting an outdoor reception will keep in the natural elements a lot easier.

 

[CLICK HERE FOR FREE WEDDING TIPS]

Wedding Trend Forecasting - Part 3

Wedding Trend Forecasting – Part 3

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Wenning's Wedding Tip Wednesday

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Our focus in November, will be on Wedding Trend Forecasting, for the coming year. We will be discussing new trends we love and a few we would rather pass on. Our special guest commentator, Chris, will help breakdown these trends.

This week we pick one trend to love and another to pass on.

Love: Unique Venues for your ceremony and/or reception. Most people don’t like to think outside the box regarding wedding venues, however, there are a lot of unlikely places that do host such events. Have you considered an Aquarium, Zoo or Museum? All having a unique vibe that can enhance your special day. Disclaimer: Make sure you have a Plan B in case the unique venue, selected, is unable to host events or has a restriction on the number of guest that can attend.

Pass: Outdoor Foliage such as moss, trees or bushes, as wedding decor. The general rule of thumb is, leave the outdoor elements, outdoors. The natural colors may look cool, however, it could be a mess to clean up. Stick to flowers, ferns and other easy to manage decor, for your wedding. If you are a big fan on nature, consider hosting your ceremony and/or reception outside to draw in the natural elements instead.

 

[CLICK HERE FOR FREE WEDDING TIPS]

Love or Pass - Part 2 | Wedding Tips

Wedding Trend Forecasting – Part 2

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Wenning's Wedding Tip Wednesday

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Our focus in November, will be on Wedding Trend Forecasting, for the coming year. We will be discussing new trends we love and a few we would rather pass on. Our special guest commentator, Chris, will help breakdown these trends.

This week we pick one trend to love and another to pass on.

Love: Custom Beer & Wine labels for your wedding. This trend provides a great way to commemorate your special day with libations designed with your name/design. Not entirely new so-to-speak, however, there is a huge focus on local breweries/wineries that keeps this idea on trend.

Pass: Nail Art for your wedding day. This proves to be distracting and does not always photograph well. The goal is to ensure the bride is the focal point, not her nails. In addition, this is “chasing a trend” that will likely not be en vogue, in the years to come.

 

[CLICK HERE FOR FREE WEDDING TIPS]

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Love or Pass - Part 1 | Wedding Tips

Wedding Trend Forecasting – Part 1

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Wenning's Wedding Tip Wednesday

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Our focus in November, will be on Wedding Trend Forecasting, for the coming year. We will be discussing new trends we love and a few we would rather pass on. Our special guest commentator, Chris, will help breakdown these trends.

Up first, a new trend, we love… Naked Cakes! You might be wondering what that is, however, we promise you its a trend that we will be seeing a lot of in the near future.

A naked cake is a modern twist on a wedding cake. Typically, they are void of icing on the outside, however, contain filling between the layers and unique cake topper.

A minimalist design approach that guarantees a delicious alternative to a classic wedding staple.

 

[CLICK HERE FOR FREE WEDDING TIPS]

Saving with Jodi - Part 5 | Wedding Tips

Saving with Jodi – Part 5

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Wenning's Wedding Tip Wednesday

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All month long we will be joined by Jodi Colella, from Wedding Flea Market, to discuss ways to save you money before the wedding and tips to make money after.

Now that you saved all this money on your wedding decor, after attending a Wedding Flea Market, what do I do with the extra money? Simple. Apply those funds towards quality vendors such as: Caterer, DJ/Live Band and or Photographer. This investment will ensure you are cultivating the best experience for you and your guests.

Often times Brides/Grooms get caught up in overthinking about decor, however, little effort is placed on selecting the appropriate vendors, that will enhance your special day. Having saved money, you can now reallocate funds, appropriately.

Keep in mind, guests are not likely to remember your centerpiece, however, will remember if the food and or entertainment was bad.

Saving with Jodi | Wedding Tips

Saving with Jodi – Part 4

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Wenning's Wedding Tip Wednesday

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All month long we will be joined by Jodi Colella, from Wedding Flea Market, to discuss ways to save you money before the wedding and tips to make money after.

Think of the Wedding Flea Market as the Black Friday for brides. It allows local resellers a chance to meet, under one roof, to help save you money on decor.

Jodi provides us the following tips: come early, bring cash and have a bag(s) to carry your items.

If you like a good deal and are looking to save money on your big day, consider attending the Pittsburgh Wedding Flea Market, this weekend, at the Monroeville Convention Center – North Hall on Sunday, October 28 from 12:00 PM – 4:00 PM.

Saving with Jodi - Part 3 | Wedding Tips

Saving with Jodi – Part 3

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Wenning's Wedding Tip Wednesday

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All month long we will be joined by Jodi Colella, from Wedding Flea Market, to discuss ways to save you money before the wedding and tips to make money after.

Now that you decided to attend a Wedding Flea Market in an attempt to resell items, what should you consider bringing? It is important to know what does not sell, so you are not disappointed, once there.

In general, the following do not garner as much attention as other items/decor: rings, shoes and undergarments/dresses. Shoes generally look worse for wear after a few hours and rings are awkward to resell in any capacity, since there is a lot of emotional connection to such an item.

Lastly, people have an aversion to second hand items that have been worn, plus most brides want to have a “Say Yes To The Dress” moment when shopping for a wedding dress.

Saving with Jodi - Part 2

Saving with Jodi – Part 2

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Wenning's Wedding Tip Wednesday

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All month long we will be joined by Jodi Colella, from Wedding Flea Market, to discuss ways to save you money before the wedding and tips to make money after.

The wedding is over and now you have a room filled with decor. What do you do? Consider reselling your gently used items at a Wedding Flea Market. There is no need to keep your centerpieces or signage. Why not make some money while you declutter your house at the same time.

If you do consider reselling your items, it is important to price accordingly. The rule of thumb is to price your items 40% off the purchase price. Keep in mind even a new car loses value once driven off the lot, so don’t expect to recoup the amount. Keep in mind a 60% return is better than nothing.

Saving with Jodi - Part 1 | Wedding Tips

Saving with Jodi – Part 1

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Wenning's Wedding Tip Wednesday

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All month long we will be joined by Jodi Colella, from Wedding Flea Market, to discuss ways to save you money before the wedding and tips to make money after.

Weddings can be expensive, as I’m sure by now, you know. So looking for ways to cut expenses is important. Jodi suggests buying gently used wedding decor instead of buying new or even renting. Attend a local Wedding Flea Market to find items such as: centerpieces, signage, party favors and more.

Wanna hear the best part? After your wedding, you can attend another Wedding Flea Market and sell your items, to another bride-to-be. Make some money and declutter your house!

Guest Etiquette Part 3 | Wedding Tips

Wedding Guest Etiquette Part 3

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Wenning's Wedding Tip Wednesday

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This month we will be focusing on Guest Etiquette.

Dos and Don’ts, as a guest, during the ceremony/reception.

Step 1: An open bar is not a “free pass” to drink in excess. Sure the bride and groom want you to enjoy yourself, however, there is a time and a place to be extremely inebriated. The last thing the happy couple wants to worry about is you getting home safely or ruining their special day.

Most venues have strict rules about not serving shots and liquor in general during dinner service or after a certain time. Eat, drink and be merry but be able to get home safely. 

Step 2: Don’t be a wallflower.

There is no reason to stay seated or posted up at the bar all night. Get up, get out and dance! Trust me nobody is paying attention to you and your ability, or lack thereof, to bust a move. When all else fails, ask you date, to slow dance. 

Step 3: Don’t be offended if you only get a chance to talk to the bride and groom for a few minutes.

The happy couple need to ensure all guests are greeted and thanked for being in attendance. Their time is limited and ultimately want to spend time enjoying their reception too. You may be the bride’s best friend from work, however, anticipate spending 5 minutes or less in 1-on-1 time. 

Want more free tips and the latest wedding trends sent directly to your email, weekly, CLICK HERE.

Guest Etiquette Part 2 | Wedding Tips

Wedding Guest Etiquette Part 2

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Wenning's Wedding Tip Wednesday

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This month we will be focusing on Wedding Guest Etiquette.

Dos and Don’ts, as a guest, during the ceremony/reception.

Step 1: Let the professionals do their job. You may have mad phone photography skills, however, you are not being paid to provide a service to the bride and groom. Wanna take a selfie, with your date, go for it! Just do not get in the way of the photographer/videographer while he/she is trying to capture the special day for the happy couple.

Keep in mind photographers/videographers are highly skilled professionals who take pride in their work. The happy couple was impressed with their body of work enough to hire them in the first place. Do not photobomb, as you attempt to capture special moments, between the bride and groom. Here’s a novel idea, turn your phone off and just enjoy the event. 

Step 2: Adhere to the designated dress code. Simple in concept, difficult in execution. 

As a general rule of thumb it is better to overdressed versus underdressed. Plus nobody wants to wants to see you in jeans and a polo at a black tie affair. When in doubt, google appropriate wedding attire, aligned with the designated dress code. You dont need to spend hundreds of dollars to look nice. 

Step 3: Do not dine and dash, stay and enjoy yourself. The happy couple wants you to be part of their special day not their special hour and 45 minutes. 

There are exceptions to this rule, however, most times it is expected that you stay for the majority of the reception. Exceptions include: long distance return travel, health conditions and prior work obligations. 

For more free tips and the latest wedding trends, [CLICK HERE] to Sign up to be notified Weekly!

Pro Hair Tips

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Wenning's Wedding Tip Wednesday

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Pro Hair Tips

Our wedding tips this month have been full of incredible Health and Beauty tips for your wedding! We have been featuring industry professionals to give you tips straight from the best of the best. At the beginning of the month we provided tips from Danielle Mock from Mock Makeup LLC. The second half of the month we have been talking to Justine Lynn from Beauty Justified. The topic from last week, she answered common beauty questions her clients have asked her for their wedding. This week Justine is going to focus on Pro Hair Tips for your wedding day and what you can to do prepare for your appointment.

Hair Demo

You need to make sure you are properly prepared for your hair demo so nothing can get in the way of communicating your desired look to your hair stylist. Justine stresses to make sure you come with your hair clean and blown out. You want to give your stylist a blank canvas to start with. They will use their own products to fit the style you are looking for so do not put in your own products before your demo.

Hair Extensions

Justine is often approached about hair extensions and if she thinks brides truly need them on their wedding day. She thinks they are great if they are necessary to achieve the desired hair style. Every Client is different, so she likes to decide what someone needs and customize their process accordingly. She may suggest full extensions or hair fillers to get the desired look. Justine recommends the clip in extensions for your wedding day because they won’t cause any damage to your natural hair and you can put them in and take them out as you please.

Be sure to subscribe to these weekly blogs so you don’t miss out on any wedding tips to help you make the most out of your big day!

Contact Justine with any questions or interests in her Makeup Services!


Justine Lynn
[email protected]
Facebook- Beauty Justified by Justine Lynn
Instagram- @Beautyjustifiedbyjustine

Health and Beauty | “Common Beauty Questions Answered” By Justine Lynn

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Wenning's Wedding Tip Wednesday

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Common Beauty Questions Answered

This month we have been sharing Health and Beauty tips from actual industry professionals! This week we are featuring Justine Lynn from Beauty Justified. She is going to provide tips from common beauty questions brides ask about skin care and makeup for their wedding! She is also going to talk about her favorite skin care products and what she recommends for brides on their wedding day!

Skin Care Products

Taking care of your skin is always important, but for wedding it is CRUCIAL. Justine recommends the Mario Badescu travel size skin care kit, it has all of the skin care necessities you will need for under thirty dollars! This company has several lines to choose from so you can customize the products to fit your skin care needs. Justine also recommends that you keep this kit in your shower so you will always have it handy when you need to cleanse your skin.

To Tan or Not to Tan

Justine receives a lot of questions regarding her opinion on getting a tan for your wedding. She prefers a bride in her natural skin because to her that is the most beautiful! But for those who love the summer time glow, she recommends not going any darker than one or too shades from their natural skin tone!

Eye Lash Extensions

The next topic Justine discusses is Eye Lash Extensions. A lot of people ask if they should get eye lash extensions or just use the one time use false lashes. She prefers to apply false eye lashes the day of a wedding because they will look the freshest this way. Choosing to go this route will save you the trouble of worrying about sleeping on extensions and keeping them from getting ruined leading up to your wedding day. The individual lashes or the strip one time use lashes give more lift and depth than eye lash extensions.

Health and Beauty | How to Prepare for your Bridal Trial

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Wenning's Wedding Tip Wednesday

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Health & Beauty

August is the month where we talk about everything health and beauty. Danielle Mock has graced us with wonderful information about skin care for your wedding last week. We have her starring in this weeks blog once again! The newest topic in health and beauty for your wedding is how to prepare for your Bridal Trial! Danielle chose this topic because she thinks it is an important step to prepare for when planning your wedding.

Prepare for your Bridal Trial

What is a bridal trial? This is where you test the make-up and hair styles you would like to have at your wedding. Doing this gives you the opportunity to adjust the look to be exactly what you’ve always dreamed of! Danielle recommends going to your trial with a clean and fresh face so your makeup artist will have a clean slate to work with. This will also save time because the makeup artist won’t have to worry about cleansing your face and skin. It is also helpful to the makeup artist to moisturize properly before your consultation.

Seeing a client’s face completely bare and free of makeup will allow the artist to gauge the style of makeup that will look best with each client. To prepare for your bridal trial, make sure to research pictures for colors, styles, and products you would like to use. The more information you give your makeup artist the more they will be able to understand the look you are going for.

Health and Beauty | “Skin Care Tips” by Danielle Mock

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Wenning's Wedding Tip Wednesday

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Skin Care Tips

All month long we will be providing health and beauty tips for your wedding day! This month will be full of tips from actual industry professionals! Makeup artists from the surrounding Pittsburgh area will be featured all month long giving you their best advice. This week Danielle Mock, the CEO of Mock Makeup, LLC, will be talking about skin care tips to keep your skin as healthy and radiant as possible.

Mock Makeup, LLC

Danielle is a licensed and professional makeup artist in the Pittsburgh area. Danielle’s biggest tip would be to take care of your skin! It is your biggest organ and it needs special care! Especially during stressful times like when planning a wedding. It is a good idea to start your skin care regime right away!

Cleanse, Tone, Moisturize

As soon as you wake up in the morning, Danielle says it is best to ALWAYS cleanse, tone, and moisturize your skin every day. Cleansing will get rid of any dead skin cells that might clog your pores. Doing this will help keep breakouts at bay. Toning afterwards tightens and reduces the look of your pores so your makeup will go on smoothly. Moisturizing is one of the most important things you can do for your skin! Keeping your skin hydrated will give you a youthful and supple glow naturally. Danielle also suggests using some type of exfoliation and/or mask once or twice a week. Depending on your skin type, this will greatly help any problems you may have. It is also crucial to keep your skin clean and moisturized at night as well. Your skin regenerates at night so you want it free of dirt and makeup so your pores won’t get clogged. Repeating your morning routine at night will be beneficial as well.

Dress your skin with makeup colors that compliment your skin tone! The wrong shade of foundation will not look right even with a clear complexion underneath. Experiment with different types of makeup several months before your wedding to see which colors and brands you like best. It is important not to experiment with makeup too closely to your wedding day because there are risks for irritation when using new products.

Be sure to subscribe to these weekly blogs so you don’t miss out on any wedding tips to help you make the most out of your big day!

Contact Danielle with any questions or interests in her Makeup Services!


Danielle Mock
[email protected]
814-389-6691
www.mockmakeup.com
Facebook- Mock Makeup
Instagram- @MockMakeup

Videography Insights | Post-Production Explanation

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Wenning's Wedding Tip Wednesday

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Lights, Camera, ACTION!

After the night of your life is over, the job of a videographer is still not complete! With the preparation phase and work day complete, the videographer has already put around 50 hours into the event. The next step in a videographer’s process would be to go through all of the footage of the evening. This is done in the post-production phase. This aspect will add at least another 40-80 hours onto their schedule.

Post-Production

Going through the footage of two videographers is very time consuming, but it must be done to see everything they have to work with. It can be quite difficult to coordinate all of the footage from several videographers because they each have their own vision for every shot. As a professional, this is something they deal with a lot so hiring the right videographer is key in this situation. Reviewing all of the footage allows them to see all of the different angles and techniques they used during filming. Videographers can examine how the lighting in each shot looks and are able to decide which shots turned out best. They can also decide where and how to incorporate each clip into the final product. This sparks the videographers’ creativity and gives them ideas for how to compile the video. If the bride and groom have a request for a cinematic technique, this will give the videographer a great place to start. A professional videographer will ensure seamless transitions throughout the video. They will have the knowledge and software to include creative effects that makes each video personalized for each bride and groom to enjoy.

Music

Now what’s life without music?! Videographers are also responsible for the music in the video as well. A videographer has to take into consideration the copyrights of the music they intend to use. They need to stay educated on the laws and regulations when adding music to their videos. A videographer has to listen to and edit the sound that is recorded during the wedding as well. Capturing good sound levels for things like toasts and speeches are extremely important aspects to incorporate. The finished video will typically be a 10-15-minute highlight reel of the entire day with smooth edits, good sound levels, and awesome music. Most professionals will offer a round of revisions, so the client can be a part of the post production process!

Videography Insights | Value of Time

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Wenning's Wedding Tip Wednesday

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Value of Time

Time is money. Understanding the value of time with anything in life is important. A videographer is hired for an average of eight hours to capture the full day. Just like the preparation phase, there is extra time they need to invest with each event. These hours sometimes go unnoticed because the clients’ main concern is the time invested during their wedding. It is a good idea to be aware of everything that a videographer does so you can better understand the pricing.

Work Day

The work day for a videographer begins with capturing everyone when they are getting ready. This allows them to capture candid moments before the ceremony. This is then followed by attending the ceremony and reception. These are the hours that the price is based around. This is not when their day actually starts though. Time is needed for the videographer to get ready for the wedding. They still need to get dressed up in formal attire and look professional, so they do not stick out negatively. Travel time also needs to be considered, especially if the venue of the wedding is far away. If the ceremony and reception are in two different places, extra travel time is needed for that as well. Events that have two videographers, which is usually the case, requires both of them to invest this extra time as well.

After capturing all of the best moment of the wedding, the videographers’ day is still not over! They will usually touch base with the newly-weds and reiterate their next steps for the footage. After they consult with their clients, they now have to pack up all of their equipment and get ready for the drive home. As you can see, there are several hours a videographer invests on top of their typical work day. Their time is very valuable. With a job that is not a steady, it adds extra challenges when trying to make a living. So, it is important to appreciate how a videographer conducts their business.

Videography Insights | Unseen Preparations

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Wenning's Wedding Tip Wednesday

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One of the most important days of your life is your wedding. Many people dream about this day their whole life. Being able to capture this day on film is a luxury some people don’t think they need. But new technology has made this almost a necessity for weddings! Capturing these moments with loved ones is priceless when looking back in hindsight. It is important to understand the value that a professional videographer/cinematographer can bring to your wedding. There are a lot of factors that a videographer juggles when performing a task like wedding videography/cinematography. Preparation for the wedding is a crucial first step for the videographer.

Unseen Preparation

There are several unseen duties a professional videographer performs when planning for each event. Normally it takes around 30-40 hours of preparation before they even arrive at the wedding. This time is not included directly in their price but is a necessary step that a professional has to take. The main part of the preparation phase is contacting the client. Setting up a time to meet in person creates a more personal connection with the future bride and groom. This gives the opportunity to discuss the specific wants and needs they have for their wedding. Professional videography/cinematography usually includes two videographers, therefore organizing time where everyone can meet is imperative.

Venue Research

Preparation also includes researching and visiting the venue. Doing so allows the videographer to brainstorm ideas for different shots and angles to incorporate. They will also be able to find out the best lighting areas at the venue. This lets them to decide if they need to bring extra lighting equipment. Professional videographers will also reach out to the other vendors that will be working at the wedding. They will call the photographer to discuss the timeline with them. This gives them the opportunity to coordinate with each other, so they do not get in the way of one another. They will also reach out to the entertainment, such as the DJ, to determine what connectors they may need to bring. This allows them to pick up clean direct sound for the video.

Equipment Check

Another part of the preparation process after everything is booked and discussed would be to check their equipment. Professional videographers always double check on their equipment before each event to make sure everything is working properly. Expensive equipment should be cared for properly, but that does not stop problems from occurring. So, testing out equipment is also crucial for wedding videography preparation. This is also a point in the preparation stage where they organize the back-up equipment they will bring with them. Professional videographers will also make sure they have back-up personnel for every single event to further prepare for any other issues that may occur.

Budget Knowledge | Allocation of Funds

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Wenning's Wedding Tip Wednesday

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When allocating funds for your wedding budget it is important to educate yourself on all things wedding related. This way clients and vendors have the same basic knowledge and communication issues can be avoided.

Pre-Planning

Organizing the components of your wedding from most to least important aids in allocating funds to the proper areas that will help compile a budget outline. Researching several options for your wedding is a good idea when hiring companies and vendors. This allows you to better understand all of your options and to see all there is to offer.

Allocating Funds

The main parts such as Entertainment, Photography and Videography should not be skimped on because those can affect the outcome of your wedding the most! Allocating funds for these after you secure your Venue will guarantee that you get exactly what you are looking for. Doing this will also help put the rest of your budget into perspective. Once you narrow down your list of vendors, you may get stuck deciding between two options. One option might be exactly what you are looking for and the other option is less expensive. There are several things you can do to avoid choosing something for your wedding because it is the cheapest option.

For example, if you have to choose between a professional DJ and a hobbyist DJ for $700 cheaper, this may be more noticeable of a difference. The quality of the services you book for your wedding reflect the price more than a tangible item. Each product has a set price and several factors that go into the price of a service which can alter the price. So, be aware of this when allocating funds in your budget. This does not mean you have to settle! Scraping a few hundred dollars off of things like flowers, decorations, or even the cake can help cover costs for other areas. This can add up quickly! Guests will NOT notice a difference of a couple hundred dollars saved in flowers, decorations, linens and more. But everyone will notice and unprofessional entertainer or photographer. This knowledge will help you decide where to adjust your budget to allocate for what you truly desire for your wedding!

WWTW | Price_Details

Budget Knowledge | Price Details

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Wenning's Wedding Tip Wednesday

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Several factors need to be considered when creating your wedding budget and deciding how much to put towards entertainment. Understand what you need and what you want; this will help you create (and stick to) your budget.

Creating a budget entails knowing what wedding services cost. A good rule of thumb is to budget 10-15% of your total budget towards your wedding entertainment. Research shows 80% of people say entertainment is what they remember most from a wedding. Food and alcohol are a close second.

Remember, a professional wedding DJ does more than just stand behind a table and play music. There are elements such as planning, crowd management and timeline flow that go into a successful wedding day. These elements also go into the final pricing of your professional wedding entertainer.

Length of Event

How long of a day your DJ will have plays into the final cost of your wedding entertainment. If you are having your ceremony, cocktail hour and reception all at the same venue you will be saving money in the venue category. However, if you will be having a cocktail, ceremony, reception at that one venue in various rooms of the venue then you need to have multiple sound systems set up.

Pre-Planning

DJs are accountable for the timeline of your event. They are also responsible for coordinating with the various vendors that you will be using throughout your Big Day and keeping everyone on the same page.

Most professional DJs will also include a 2-hour set up and 1-hour teardown free of charge. The client is only charged from the time that the first guest arrives until you say the night is over. Your DJ will also invest unpaid time into your event via 20 or more hours of playlist preparation, timeline organization and going over bridal party names.

Number of Systems

You may be saving money having your event in one venue, which you are on your venue costs but because your professional DJ will not move systems you might have to pay for additional system set ups. Not only is it unprofessional but it is also time consuming and goes against insurance obligations. Having a system setup in each room of your venue that will be used helps with the flow of the evening and keeps from disrupting you guests as they enjoy the atmosphere of your special day.

Venue

Each venue has a different layout that may affect the sound. Some venues may be less accessible for the DJ and his equipment, so the needs of the equipment may need adjusted which can affect the price.

Keep in mind that with your final price you are paying for experience, accountability, peace of mind, back-up equipment and personnel as well as professionalism, contractual obligations and insurance. Most venues will not let an entertainer perform if there is no liability or workers compensation insurance. So if you decide on a hobbyist be sure that they have all of their I’s dotted and T’s crossed!

WWTW | Professional > Hobbyist

Budget Knowledge | Professional Entertainer vs. Hobbyist

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Wenning's Wedding Tip Wednesday

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To understand industry standard pricing it may be helpful to know the difference between a professional entertainer and a hobbyist.

Differences

A professional entertainer is an expert in their field. They are certified or have a degree that exhibits their talents. They provide talent and proof of commitment by the time and money they have invested into becoming a professional of their craft. Professionals also have higher level of experience that they bring to the table. Experience is important because talent only goes so far. Experience equates to knowledge and knowledge is what counts when it comes to troubleshooting problems, understanding equipment, signal flow, etc.

A hobbyist does a job on the side for pleasure or as a hobby. Meaning that the job is not a top priority. A hobbyist is generally a one-man show. This can be a bad idea because what is their backup plan in the event of some unforeseen instance? What happens in the event of an accident, food poisoning or even a death in the family? You can’t simply invite your guests back next weekend so having a firm backup plan as well as backup equipment is crucial.

Insurance

To achieve a successful wedding reception goes far beyond showing off your equipment and how loud your sound system can get. Not only do you want to be sure that you have a contract with clear expectations for both parties for your event you also want to be certain your entertainer has proper insurance coverages. Some venues require both liability and workers compensation insurance in order to perform. Having this insurance will cover you as well in the event that someone gets hurt you will not be liable for any damages that may occur during the evening.

Credentials

Hiring a company comprised of professionals guarantees you are paying for commitment and success. Full time entertainment companies provide contracts, backup equipment and personnel as well as proper insurance. The company will have paid staff on call so there is always a professional entertainer available for your booked event. They also have backup equipment on site just in case of any sudden issues. Hiring someone dedicated to the success of your event is far more inviting then someone who only has time for your event after they complete their 9-5 job. Be sure to ask questions and do your fact finding before making a final decision on your wedding entertainment.

Check in with us next week to grab more budgeting tips for planning your upcoming wedding!

WWTW | The Meaning of Affordable

Budget Knowledge | The Meaning of Affordable

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Wenning's Wedding Tip Wednesday

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Several factors need to be considered when you when determining what affordable is and means to you. If you prioritize the most important aspects of your special day then you will be able to see what you have left to budget on the less important items. You should never have to sacrifice quality for saving money.

What is Affordable?

Generally, affordable will mean a product or service is reasonably priced to meet needs in relation to quality. However, affordable means something different to each individual. This is why when you call a DJ and say, “Hey, I’m looking for a reasonably priced DJ. How much do you charge?” The answer is never that simple. Industry standard is 10% – 15% of the total budget you have set aside for your wedding day.

When setting your wedding budget and determining what is affordable to you remember to consider experience. At least once during planning you may go into “sticker shock” but consider experience and understanding that there is a list of unforeseen incidents that can happen. If you are choosing to book with an entertainment company, then bear in mind that they have planned for each and every contingency that can occur. Details like these can be accounted for in the final pricing that you may receive from your vendor.

Check in with us next week to grab more budgeting tips for planning your upcoming wedding!

WWTW | De-Stress Tips | Reviews You Can Trust

De-Stress Tips | Reviews You Can Trust

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Wenning's Wedding Tip Wednesday

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It goes without saying that planning your wedding can become one of the most stressful times in your life. You want everything to be exactly as you imagined, but you also want to be sure your guests enjoy themselves. Try trusting some people to help you with confident decision making.

Preferred Vendor List

When you receive vendor recommendations from a trusted source, take note. Sure, you can research on your own. But with each review that you read online, do you actually know the source of that review? Most likely not. However, when it comes to your venue, you are trusting them to handle all of you and your guests requests so why wouldn’t you trust their opinion on various wedding vendors.

Venues will regularly update their Preferred Vendor List with the best vendors they have worked with at the venue. They have seen more Entertainers, Photographers, and Videographers than any one member of your family or friends. With this list, your venue is putting their reputation on the line, so they will not be recommending a mediocre vendor. Sometimes getting the review from an actual wedding professional can give added insight on the vendor. Venues can be more honest about their experiences with a vendor since they work closely during events.

Make Planning Easier

Listen to the professionals who have personally seen specific service vendors in action. Venues offer a list of Preferred Vendors, for a reason. They want your event to be a success!

Your venue knows what works and what does not work for their site, and so do their preferred vendors. They also know what vendors will be able to execute their industry service skillfully and professionally at your venue. Preferred vendors have completed events at that venue quite a few times and are most aware of the setup needed and how to successfully get your guests to have a great time.

Once you receive your Vendor List, still do your research, but keep in mind that recommendations do not come to those who don’t put in the work to receive such a compliment. You’ve done the work in selecting the venue, now it is time to take the vendor recommendations to help with further planning!

Be sure to stop back next week for more Wedding Planning Tips. New month, New topic!

WWTW | De-Stress Tips | Confident Decision Making

De-Stress Tips | Confident Decision Making

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Wenning's Wedding Tip Wednesday

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It goes without saying that planning your wedding can become one of the most stressful times in your life. You want everything to be exactly as you imagined, but you also want to be sure your guests enjoy themselves. Try trusting some people to help you with confident decision making.

Don’t Second Guess Yourself

Your wedding day is most important to two people only, you and your soon to be spouse. Choose the details and the styles that you like most and that will be true to your personalities. Trust your gut and don’t over think the details. Think about it, who is really going to remember what your centerpieces looked like or what floral arrangements you had.

Remember, you don’t have to try to please everyone!

Pros & Cons

Trust yourself and the decisions you make. Did you fixate on the cons list when you were deciding on your future spouse? Probably not! No one and nothing is perfect so make decisions based on what is right for you and what fits you and your spouse best for your Big Day.

Check in next week for more Wedding Planning Tips to help de-stress your upcoming Big Day!