Tag Archive for: wenning’s wedding tip wednesday

What Should I feed my wedding vendors?

What Should I Feed My Wedding Vendors?

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Wenning's Wedding Tip Wednesday

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What Should I Feed My Wedding Vendors? | Wedding FAQ    

Your Wedding Videographers, Photographers, and DJs will be spending almost an entire day working to make your big moments feel magical and memorable. One great way to repay these wedding vendors is to feed them a delicious meal!

People often ask what they should feed the small team of vendors who spend almost 12 hours working for them. It is common etiquette to feed them a hot meal for their long day, even a protein and a starch can go a long way. Remember, the better you treat them, the more willing they will be to help you out!

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Vendor Meals

Some venues may offer a “Vendor Meal”, which is a specific meal package made for the Videographers, Photographers, DJs, and others. Sounds perfect, right? However, sometimes this meal is not as good as it might sound. Some places might provide a cold turkey sandwich and an apple, or reheat some pasta and call it a meal. Worst of all, they might even charge the bride and groom up to $60 or $70 for this “Vendor Meal”.

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This is one reason why it is always important to find out this information beforehand. Find out if the Venue offers a Vendor Meal, and if so, what are the specifics? What is included, what does it cost, will you be getting a good value?

If there is no Vendor Meal, make sure you have another plan to feed your vendors. Make sure it is something warm and delicious, because you will see your investment pay off. When your vendors are happy, you’ll see the results, both in your experience that day, and also in the footage afterwards.

 

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Check out our most recent blog post, answering more of your Wedding FAQ answers here: https://www.wenningent.com/do-i-need-the-raw-video-footage-from-my-wedding/

wedding videographer prices

Wedding Videographer Pricing Breakdown

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Wenning's Wedding Tip Wednesday

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Wedding videographers are an essential part to the biggest day of your life, but how do you know if you’re getting the biggest bang for your buck? This breakdown of wedding videographer prices makes it easy to understand how and why they price their services!

Some basics:

ALL videographers price their services and packages differently

The average cost of a wedding videographer in the U.S. is $1,800, but the average range is between $1,000-$2,500

Prices can go up to $12,500 for a luxury videographer that can take your wedding and turn it into a quality, TV-ready star for the day

That’s a lot of money we’re talking about here, so what is included in the cost?

This is depending on what YOU want! The great thing is, is that you can work with your videographer to create and personalize your package to your wants and needs.

One more factor to consider is that between June and October, prices will run higher because it is wedding season during that time.

Packages usually include how much time you will get the videographer and staff for, but you can always request extra time. Extra time can cost around $200-$500/half hour. This is to pay for their time and their assistant’s time, extra editing, and video cards.

Extra services like drone footage or travel expenses can add additional costs as well.

What you’re really paying for is the final product and what goes into it

First and foremost, the videography service! Make sure your videographer matches your style so that the final product is everything you could have ever imagined and more

The post-production is something that people usually don’t consider either. This process is the most time-consuming part of making your dream video. Sometimes the videographer lets you make your own edits, but that could be an additional cost

Your final wedding video is the whole reason you even got the videographer in the first place. Your video will most likely be provided to you on a DVD, Blu-ray, or USB drive. Sometimes, a highlight reel may also be made for your video, and it can be made easily accessible via YouTube or Vimeo.

The last thing included in your cost is your videographer’s equipment. You only want the best for your wedding, and videographers only want the best equipment for their business. You are paying to use their high-definition cameras, lighting equipment, etc.

The last cost established with videographers is tipping and how much you should tip them. It is recommended that you tip the lead videographer $50-$100, and if they have an assistant, $50-$75 is acceptable.

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Analysis Paralysis

Analysis Paralysis: Numbers Poison Weddings!

Wenning's Wedding Tip Wednesday

Analysis Paralysis – Numbers Poison Weddings!

 Don’t become paralyzed by numbers! Do your research, choose your vendors wisely, and avoid an analysis paralysis!

When looking to hire vendors for your wedding, a big problem many people face is the cost analysis paralysis. This happens when the numbers come flying at you from vendor after vendor and you have no idea what any of them mean. Before you get in way over your head, take time to stop and figure out the numbers.

The first step in this process is to do your research. Often times, couples will pick a vendor, a DJ for example, based solely off of price. This is not the way to go. Professional DJs are definitely more expensive to book than hobbyist and part time DJs, without a doubt. However, you should research the vendor first to see if they align closely to what you are looking for. It’s important to not settle based solely on price, but rather baed on style and preference. After you pick the DJ hat best suits your wedding reception, they you should figure out pricing. This process can be applied to venues, caterers, bakeries, and any step in between. Don’t let the numbers get to you.

Another point is to do your research on websites, like the Knot or Wedding Wire, and stay educated so you know the right questions to ask. Vendors will be throwing numbers at you, but what is really important is that they meet the expectations you are looking for. Be sure to find the vendors that meet your reception expectations. Don’t get caught in an analysis paralysis! Do your research, ask questions, and make the right decisions!

Reception Ideas 2.0: The Kids Table, One Step Further

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Wenning's Wedding Tip Wednesday

The Kids Table, One Step Further

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Have you ever heard of an activities coordinator? If you have children and are bringing them to a reception party, consider hiring one to lookout for your children!

All month long we will be discussing tips on reception ideas and to help coordinate the perfect wedding.

This week we will be talking about the kids table and taking it one step further.

Are you wondering what to do with the children that were invited to a reception party? To also organize it accordingly so that they are not distracting their parents.  You want them to be able to have a good time but make sure that someone is always watching them.

Why not consider hiring someone?  Hire someone you believe will be good with your children and be able to keep them occupied for a couple of hours during the reception party.  That person will be the activities director where they can take the children to a different room away from everyone else and spend time with them.  Whether it is coloring or playing with bubbles, it lets them have fun and be the center of the attention.  The last thing you want to worry about is where your child is or ruining your night babysitting them while everyone else is enjoying their time.

If the children are having fun than they will want to stay longer and won’t even think about the time.  The parents are able to go off and be with friends having a good time without stressing over what their kids are doing.

For more topics like this and helpful wedding tips, follow us on our social media platforms.  Also, go check out our blog where we post a new wedding tip every Wednesday to help plan out your perfect day.

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Pros of the Reception Seating Chart

Reception Layout Tips: Pros of the Reception Seating Chart

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Wenning's Wedding Tip Wednesday

Pros of the Reception Seating Chart

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Here are some pros of having a reception seating chart!  An absolute must for your special day!

All month long we will be discussing tips for selecting seating arrangements to help layout and explain how to seat guests at your wedding.

This week we will be talking about the advantages of having a pre-planned reception party seating chart.

There are multiple pros as to why you should have a reception party seating chart.  Planning everything out in advance will help alleviate the stress when it comes time for the big day. First figure out where everyone is going to sit and who should sit next to each other. Some good advice would be to not place people at the same table that are known to have a prior history. For example, you don’t want to put your dad’s new girlfriend at the same table as your mother.  Even though you want to put your parents at the same table to be close to you, this is recipe for disaster and can be planned out differently. There is plenty of space to sit everyone accordingly without any problems.

Keep this in mind also, if a table seats eight, it is okay to put seven or even six guests at that table.  It doesn’t have to be even across the board, just makes sure that it looks somewhat even and makes sense.  Don’t have one side of the reception packed with people leaving the other side looking bare. This will allow your reception dinner to be filled with all your guests celebrating your wedding without any drama taking place.  Just make sure that everyone is having a good time and that it is memorable.

For more topics like this and helpful wedding tips, follow us on our social media platforms.  Also, go check out our blog where we post a new wedding tip every Wednesday to help plan out your perfect day.

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Skip the Singles Table

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The Kids Table, One Step Further

Reception Layout Tips: Skip the Singles Table

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Wenning's Wedding Tip Wednesday

Skip the Singles Table

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Singles tables are awkward and outdated! Here are some tips on how to properly seat singles!

All month long we will be discussing tips for selecting seating arrangements to help layout and explain how to seat guests at your wedding.

This week we will be talking about how and where to seat singles at your reception party!

Let’s start with talking about the elephant in the room, the singles tables.  This is a very difficult part of seating for your reception.  How do you include these people without making them feel isolated from everyone else?  You want to try your best to make them feel as least uncomfortable as possible.

Try to find another way of integrating singles into another table without making it obvious.  Seat them with people that may have the same interests, or age groups.  Maybe they already know people there so it would be easy to squeeze them into that table.  Keep in mind, just because they are single, does not mean that they have to sit with other singles.  Having an all singles table may make them feel left out or that they are the extras at the reception.

Everyone already knows who is single there anyway, so don’t make them feel even more uncomfortable sitting them isolated from the other guests.  As soon as Beyonce’s “single ladies” comes on, they are going to be out on the dance floor anyway!  If they are looking to find a match, they will do it that way on the dance floor. They won’t be doing it sitting at an all singles table.

For more topics like this and helpful wedding tips, follow us on our social media platforms.  Also, go check out our blog where we post a new wedding tip every Wednesday to help plan out your perfect day.

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Nobody Puts DJ in the Corner

Reception Layout Tips: Nobody Puts DJ in the Corner

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Wenning's Wedding Tip Wednesday

Nobody Puts DJ in the Corner

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Today we will be giving you reception layout tips and how to set up around the DJ and dance floor.

All month long we will be discussing tips for selecting seating arrangements to help layout and explain how to seat guests at your wedding.

This week we will be talking about the room layout of your wedding party.

First of all, give yourself plenty of time to set up the tables and figuring out where everything is going to go.  Meet with the venue coordinator and walk around the event space to see all the possibilities of how things can be laid out. This aspect of your special day could either make or break the experience for everyone in attendance.  Nobody wants to be stuck in the very back corner or right next to the loud speakers.

The layout of the tables is crucial because it depends on where the DJ and the dance floor is setup. You don’t want tables between the speakers and dance floor. You also don’t want any of the speakers near the tables in the event of blowing out your guests ears.  To avoid the stress you should talk to the people in charge of the venue beforehand and ask for tips on the how they think you should setup. More than likely they have done dozens of weddings and will be able to give the perfect setup for what you’re looking for.

Don’t be stressed over your reception layout, they are professionals for a reason and you need to let them do their job.  Ask as many questions as you need till you feel fully satisfied with the game plan.  It will take some weight off of your shoulders when your special day is actually here.  Enjoy your day and let the professionals take over, sit back and relax.

Stay tuned for next Wednesday for more wedding tips to help you make your perfect day complete and stress free!

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Why You Need the Communal Table

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Skip the Singles Table

Reception Layout Tips: Why You Need the Communal Table

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Wenning's Wedding Tip Wednesday

Why You Need the Communal Table

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Today we are discussing a new trend, the communal table, perfect for your smaller, intimate sized wedding.

All month long we will be discussing tips for selecting seating arrangements to help layout and explain how to seat guests at your wedding.

This week we will be talking about communal tables.  There are a lot of newer trends to consider depending on the size of your wedding and communal tables can be a really neat element to add to your special day. Having a good reception layout is an important factor to your wedding that many people often overlook , so if your wedding is more intimate in size, this tip will keep you from passing up on a great layout idea for your reception.

These are very long cool tables that everyone gets to sit around to break bread and have a great time.  Communal tables are a great alternative to traditional table settings for small, intimate weddings. This ensures that all your wedding guests feel that they are actually apart of the wedding. Single’s tables are outdated, and communal tables allow everyone to be involved in the reception dinner.

Making a seating chart in advance will help reduce your guest’s anxiety of trying to find a seat.  When you visit your wedding venue, get an idea of how you would to set up everything and bring it up to the coordinator.  Meet with the venue coordinator to discuss what they think would be an appropriate seating layout for what works best.   They are professionals and have done multiple weddings so don’t be afraid to ask for advice on what to do.  Take in consideration the relationships of people and who they sit next to.

Communal Tables are perfect for weddings that are smaller than the national average.  Go with something new and trendy and try out the communal tables!

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Post-Wedding Presents

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Nobody Puts DJ in the Corner

Bridal Party Formula: Post-Wedding Presents

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Wenning's Wedding Tip Wednesday

Post-Wedding Presents

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Want to show your bridal party some love? Gift them a present that will be meaningful and personal!

All month long we will be discussing tips for selecting your Bridal Party to help make one of the most important decision about your wedding.

This week we will be talking about showing your bridal party some love following your special day. Your bridal party had been there by your side through the entire wedding process, so a great way to show them that you appreciate their support is by gifting them a personal post-wedding present.

Be sure to get them something that is going to be memorable and especially meaningful to each member of your party. Giving a personal and meaningful gift will always remind your bridal party members that they were a part of your special day.

Doing this will show them that you appreciate all that they did to make you happy. Keep in mind that they took numerous hours and spent their own money to be a part of your wedding, so giving back to them is an important aspect of the wedding process. Bridal party members who had to travel long distances, take time off of work, and spend large sums of money to be a part of your special day deserve some extra recognition and love in return.

The price range that is usually spent on these gifts is anywhere from $75 to $150. Common post-wedding present ideas include tickets for concerts or sporting events, jewelry such as watches or necklaces, a small getaway, or even high-end alcohol. There is no right or wrong decision for post-wedding presents for your bridal party, it all depends on what that specific person is into.

Ultimately, you know your bridal party better than anyone else, so selecting the post-wedding gifts that are best for each member should be a piece of cake!

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Beware the Cookie Cutter Bridesmaid

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Why You Need the Communal Table

Bridal Party Formula: Beware the Cookie Cutter Bridesmaid

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Wenning's Wedding Tip Wednesday

Beware of the Cookie Cutter Bridesmaid

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It’s important to keep your bridal party happy and comfortable by letting them dress for their body type!

All month long we will be discussing tips for selecting your Bridal Party to help you make one of the most important decisions about your wedding.  This week we are giving you a few great recommendations for your wedding.

Here are some of our recommendations:

Let your bridal party dress for their body type. Not every member of your party will have the same size and shape, and only they know what dress type works best for their body. You wouldn’t want any member to feel uncomfortable in their dress, so letting them choose their style of dress will ensure everyone is comfortable and happy in their dress.

Pick out a color and make sure everyone is in the same color scheme. Matching colors is far more important than matching dress styles. People will notice mismatched colors before they notice anything else. It would be very noticeable in wedding photos if any members of the bridal party are not in the same color scheme, so keeping dresses in the same scheme is an important factor to have in mind.

When picking out accessories, search for something that is modestly priced. Keep in mind that your bridal party will most likely only wear these accessories once. Having accessories that look great in photos but won’t break the bank is going to save your bridal party from shelling out more cash than necessary.

Remember, even though they are in your wedding, their entitled to their own opinions as to what type of dress they should wear. Being a stickler about what color to wear along with the dress shape will just create more stress so stay with the basics.

Remember to keep the same color scheme, find modestly-priced accessories that look great in photos, and let your party dress for their own bodies.

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Pre-Wedding Logistics

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Post-Wedding Presents

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Bridal Party Formula: Pre-Wedding Logistics

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Wenning's Wedding Tip Wednesday

Pre-Wedding Logistics

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There are important aspects to keep in mind when inviting people to be members of your bridal party.

All month long we will be discussing tips for selecting your Bridal Party to help make one of the most important decision about your wedding.

This week we discuss:

  • When to ask your wedding party to participate
  • Uncover the average cost of being a bridesmaid/groomsman
  • Understanding it is ok for someone to decline your request

It is recommended that you give at least 8 months notice, to someone participating in your wedding party. Longer if the wedding is destination, when possible.

We should mention that the average cost to be a bridesmaid/groomsman is anywhere from $1,000 – $2,000. If funds are an issue, perhaps you need to reconsider who you are asking to participate.

Keep in mind someone is allowed to decline your request. There are a number of factors that could prevent someone from fully committing such as: work, children, distance, health issues or financial difficulties. All of which are valid reasons.

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Selecting the Squad

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Beware the Cookie Cutter Bridesmaid

Bridal Party Formula: Selecting the Squad

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Wenning's Wedding Tip Wednesday

Selecting the Squad

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Not sure who to invite to be in your bridal party? Here are some tips to help make the process a little easier!

All month long we will be discussing tips for selecting your Bridal Party to help you make one of the most important decisions about your wedding.  This week we are going to discuss who to ask and how many people should be in your Bridal Party.

What should be one of the easiest decisions when planning your wedding can become one of the most stressful, especially if you are indecisive about who to ask to be in your wedding party. You likely have a long list of friends and family to consider and may be wondering who to ask, so here are some basic tips on selecting the members of your party.

The first people to consider are those who have always supported your relationship from the beginning and have the closest relationship to you and your partner. Important members to consider should also be those who you keep regular friendships with and have the closest relationships to. It is also quite important to take into consideration the ability for these people to participate in your bridal party as well.

The great news is that there are no specifications or wrong answers on how many people there should be in your bridal party. Keep in mind, however, that the more people you ask, the more difficult it may be to have all invited members of your party to participate in your wedding.

If you and your spouse-to-be don’t agree on the number of people to ask, remember that the number of bridesmaids to groomsmen does not necessarily have to be equal.  Also, if you are a bride and want your brother, guy best friend, or whoever it may be, to be on your side, go for it!

There are no strict rules when selecting your bridal party, so be sure that whatever you do, it makes you and all members of the party happy!

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Employee Appreciation Day!

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Pre-Wedding Logistics

Bridal Show Expectations: Bridal Brochure Breakdown

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Wenning's Wedding Tip Wednesday

Bridal Brochure Breakdown

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Need help deciding how to get started with your wedding planning process? These tips can surely help!

Congratulations! You have just survived a bridal show! Now it’s time to get organized and start planning out your wedding.  Now that you are home, you have all these brochures, magazines and pamphlets and you’re probably asking yourself, “What do I do now?”.

The first step is to go through each pamphlet individually and separate them into a “keep” pile and a “garbage” pile. You want to do this as soon as possible so all of the information is still fresh in your mind.  Try to remember which vendors caught your attention and which would be the best options for your wedding.

Now that you have cut the pile of vendors down to your favorite picks, it’s time to see what is remaining and take a closer look at your options. Divide each of the remaining pamphlets into categories such as entertainment, photography, venue, etc.  Try to narrow down each category of vendor down to two or three vendors that you would want to work with to make your wedding day an enjoyable experience for you and your guests!

If you signed up for a vendor at a bridal show, you can expect to get a call from them within a week. This is a perfect time to see what services they can provide at a discounted rate along with their availability for your selected wedding date. If you miss their call, don’t be afraid to call them back, and also be sure to let them know that you are not interested in their services anymore if that is the case.  They won’t know if you are still interested unless you tell them!

Good luck, and we hope that these tips will help to make the planning process a little easier for your special day!

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Avoid Being Overwhelmed

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Employee Appreciation Day!

Bridal Show Expectations: Avoid Being Overwhelmed

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Wenning's Wedding Tip Wednesday

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Okay, so you’re at the show, now what?  Don’t be afraid to use the word “NO”. Vendors are going to approach you, ask you opening questions and try to get you to sign up at their booth.  It is perfectly okay to tell a vendor “NO” if you are not interested.  They won’t take it personal and they will move onto the next person.  Going to every vendor one-by-one is extremely time consuming and will make the whole process overwhelming.

A useful tip to follow is, when a vendor you’re not interested in gives you a pamphlet, give it to one of the people you brought with you to put it in their bag.  When you find a vendor that you are interested in, put their pamphlet in your own “YES” bag.  Once you and your guests are leaving, have the others throw their bags away.  That way you will go home with vendors pamphlets that you actually want to look into and possibly book for the future instead of being overwhelmed by every single pamphlet.

Bridal Show Expectations: Plan Ahead! Do Your Research

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Wenning's Wedding Tip Wednesday

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If you’re watching this you have decided that going to a bridal show is for you.  Attending bridal shoes can be one of the best tools to use as a busy bride to plan out a wedding.  However, before you go, set some priorities of what you are looking for and who you want to talk too.  The end goal of going to a bridal show isn’t to talk to every vendor there.  It is for you to specifically target what your needs are.  Figure out what you want to accomplish at these shoes so you aren’t wondering around wasting your time as well as the vendors.  Always do research to see who is going to be there and if they are worth visiting at their booth.

Plan to bring some major decision makers with you that can be trusted to help out, but don’t bring to many.  One or two people is ideal.  You may love your best friend, but if she’s going to be drinking bottomless mimosas the whole time, then it’s probably not a good idea to bring her.  Bringing several people can be a great idea because you get insight from everyone, however, it’s still your final decision.  They will also be able to help carry all the brochures and magazines that you will be receiving from vendors.

Tune in next week to hear our tips on what to do when you’re at the bridal show!

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Bridal Show Expectations: To Go or Not To Go

Wedding Tip Wednesday

Wondering if going to a bridal show is for you?  Here’s some questions to ask yourself if you’re unsure.  What Stage of the planning are you in?  Are you getting married next month or not for another two years?  Do you already have things picked out?  Like, a budget, a venue, do you even have a date yet?  Don’t go too soon, make sure you do your research before you go.  Bridal shows are year round and happen about once a season so you will have a lot of chances to go to one if your wedding is still not for a while.

Stay tuned for next weeks wedding tip about what to do if you decide going to a bridal show is for you!

Do Not Panic!

Vendor Etiquette: Do Not Panic!

Wedding Tip Wednesday

Our focus this month will be on Vendor Etiquette. Sometimes you don’t know what questions to ask when it comes to vendors, allow us to give you insight, on a few questions pertaining to vendors.

This week we discuss why you don’t need to stress on your wedding day!  You have just spent all this time and effort planning your wedding and it is finally here.  Let’s be honest though, something is going to go wrong on your wedding day that you have no control over.  Whether its something big or small, it will all workout.  This is the reason why you hired professionals because they are trained and know what to do in specific incidences.   Your only job is to sit back and relax.  Enjoy the moment!

Vendor Etiquette: Writing Reviews

Wenning's Wedding Tip Wednesday

Our focus this month will be on Vendor Etiquette. Sometimes you don’t know what questions to ask when it comes to vendors, allow us to give you insight, on a few questions pertaining to vendors.

This week we discuss writing reviews.  It’s always polite to write a review after a job well done.  It is also great to write a review on several platforms such as Google, Facebook, Wedding Wire, The Knot and several others.  Placing a review on these websites will be seen by more people and have more engagement.  Posting on their facebook page is always good but its beneficial not only to the company getting a good review but to the people that are in the beginning stage of planning their wedding.  Simply copy and paste it to all these websites making that review a quality reference.  This will take no more then 10 minutes for you to do and your vendors will greatly appreciate your efforts.

Videography Insights | Post-Production Explanation

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Wenning's Wedding Tip Wednesday

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Lights, Camera, ACTION!

After the night of your life is over, the job of a videographer is still not complete! With the preparation phase and work day complete, the videographer has already put around 50 hours into the event. The next step in a videographer’s process would be to go through all of the footage of the evening. This is done in the post-production phase. This aspect will add at least another 40-80 hours onto their schedule.

Post-Production

Going through the footage of two videographers is very time consuming, but it must be done to see everything they have to work with. It can be quite difficult to coordinate all of the footage from several videographers because they each have their own vision for every shot. As a professional, this is something they deal with a lot so hiring the right videographer is key in this situation. Reviewing all of the footage allows them to see all of the different angles and techniques they used during filming. Videographers can examine how the lighting in each shot looks and are able to decide which shots turned out best. They can also decide where and how to incorporate each clip into the final product. This sparks the videographers’ creativity and gives them ideas for how to compile the video. If the bride and groom have a request for a cinematic technique, this will give the videographer a great place to start. A professional videographer will ensure seamless transitions throughout the video. They will have the knowledge and software to include creative effects that makes each video personalized for each bride and groom to enjoy.

Music

Now what’s life without music?! Videographers are also responsible for the music in the video as well. A videographer has to take into consideration the copyrights of the music they intend to use. They need to stay educated on the laws and regulations when adding music to their videos. A videographer has to listen to and edit the sound that is recorded during the wedding as well. Capturing good sound levels for things like toasts and speeches are extremely important aspects to incorporate. The finished video will typically be a 10-15-minute highlight reel of the entire day with smooth edits, good sound levels, and awesome music. Most professionals will offer a round of revisions, so the client can be a part of the post production process!

Videography Insights | Value of Time

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Wenning's Wedding Tip Wednesday

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Value of Time

Time is money. Understanding the value of time with anything in life is important. A videographer is hired for an average of eight hours to capture the full day. Just like the preparation phase, there is extra time they need to invest with each event. These hours sometimes go unnoticed because the clients’ main concern is the time invested during their wedding. It is a good idea to be aware of everything that a videographer does so you can better understand the pricing.

Work Day

The work day for a videographer begins with capturing everyone when they are getting ready. This allows them to capture candid moments before the ceremony. This is then followed by attending the ceremony and reception. These are the hours that the price is based around. This is not when their day actually starts though. Time is needed for the videographer to get ready for the wedding. They still need to get dressed up in formal attire and look professional, so they do not stick out negatively. Travel time also needs to be considered, especially if the venue of the wedding is far away. If the ceremony and reception are in two different places, extra travel time is needed for that as well. Events that have two videographers, which is usually the case, requires both of them to invest this extra time as well.

After capturing all of the best moment of the wedding, the videographers’ day is still not over! They will usually touch base with the newly-weds and reiterate their next steps for the footage. After they consult with their clients, they now have to pack up all of their equipment and get ready for the drive home. As you can see, there are several hours a videographer invests on top of their typical work day. Their time is very valuable. With a job that is not a steady, it adds extra challenges when trying to make a living. So, it is important to appreciate how a videographer conducts their business.

Videography Insights | Unseen Preparations

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Wenning's Wedding Tip Wednesday

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One of the most important days of your life is your wedding. Many people dream about this day their whole life. Being able to capture this day on film is a luxury some people don’t think they need. But new technology has made this almost a necessity for weddings! Capturing these moments with loved ones is priceless when looking back in hindsight. It is important to understand the value that a professional videographer/cinematographer can bring to your wedding. There are a lot of factors that a videographer juggles when performing a task like wedding videography/cinematography. Preparation for the wedding is a crucial first step for the videographer.

Unseen Preparation

There are several unseen duties a professional videographer performs when planning for each event. Normally it takes around 30-40 hours of preparation before they even arrive at the wedding. This time is not included directly in their price but is a necessary step that a professional has to take. The main part of the preparation phase is contacting the client. Setting up a time to meet in person creates a more personal connection with the future bride and groom. This gives the opportunity to discuss the specific wants and needs they have for their wedding. Professional videography/cinematography usually includes two videographers, therefore organizing time where everyone can meet is imperative.

Venue Research

Preparation also includes researching and visiting the venue. Doing so allows the videographer to brainstorm ideas for different shots and angles to incorporate. They will also be able to find out the best lighting areas at the venue. This lets them to decide if they need to bring extra lighting equipment. Professional videographers will also reach out to the other vendors that will be working at the wedding. They will call the photographer to discuss the timeline with them. This gives them the opportunity to coordinate with each other, so they do not get in the way of one another. They will also reach out to the entertainment, such as the DJ, to determine what connectors they may need to bring. This allows them to pick up clean direct sound for the video.

Equipment Check

Another part of the preparation process after everything is booked and discussed would be to check their equipment. Professional videographers always double check on their equipment before each event to make sure everything is working properly. Expensive equipment should be cared for properly, but that does not stop problems from occurring. So, testing out equipment is also crucial for wedding videography preparation. This is also a point in the preparation stage where they organize the back-up equipment they will bring with them. Professional videographers will also make sure they have back-up personnel for every single event to further prepare for any other issues that may occur.

Budget Knowledge | Allocation of Funds

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Wenning's Wedding Tip Wednesday

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When allocating funds for your wedding budget it is important to educate yourself on all things wedding related. This way clients and vendors have the same basic knowledge and communication issues can be avoided.

Pre-Planning

Organizing the components of your wedding from most to least important aids in allocating funds to the proper areas that will help compile a budget outline. Researching several options for your wedding is a good idea when hiring companies and vendors. This allows you to better understand all of your options and to see all there is to offer.

Allocating Funds

The main parts such as Entertainment, Photography and Videography should not be skimped on because those can affect the outcome of your wedding the most! Allocating funds for these after you secure your Venue will guarantee that you get exactly what you are looking for. Doing this will also help put the rest of your budget into perspective. Once you narrow down your list of vendors, you may get stuck deciding between two options. One option might be exactly what you are looking for and the other option is less expensive. There are several things you can do to avoid choosing something for your wedding because it is the cheapest option.

For example, if you have to choose between a professional DJ and a hobbyist DJ for $700 cheaper, this may be more noticeable of a difference. The quality of the services you book for your wedding reflect the price more than a tangible item. Each product has a set price and several factors that go into the price of a service which can alter the price. So, be aware of this when allocating funds in your budget. This does not mean you have to settle! Scraping a few hundred dollars off of things like flowers, decorations, or even the cake can help cover costs for other areas. This can add up quickly! Guests will NOT notice a difference of a couple hundred dollars saved in flowers, decorations, linens and more. But everyone will notice and unprofessional entertainer or photographer. This knowledge will help you decide where to adjust your budget to allocate for what you truly desire for your wedding!

Budget Knowledge | Average Wedding Cost

Wenning's Wedding Tip Wednesday

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Average Wedding Cost

The average cost of a wedding can vary depending on the location. An average wedding budget in Pittsburgh and the surrounding areas can cost around $35k. This is based on the industry standards of the wedding professionals across the country. The average cost of a wedding depends on what the bride and groom wants for their special day. This does not mean one is better than the other, especially if you budget properly to create the wedding of your dreams!

Venue, Food and Beverage Budget

The most expensive thing to budget for at your wedding is going to be the venue, food, and the beverages. The venue contributes to several parts of a wedding like the decorations, cake, and linens. Feeding your guests is also the main part of a wedding reception so make sure to budget for what you need! Keep about 50% of the budget for your favorite venue, food and drinks.

Photography/Videography

Photography is another important aspect of a wedding because you need to capture all of the special moments that day. Professional quality pictures that will last a lifetime can be achieved by reserving 15-20% of your total budget for this. Now-a-days it is becoming a necessity to have a videographer at weddings. A Quality video of your wedding with professional editing to create a highlight reel can be achieved by budgeting 15-20% for this. You never know how sentimental a wedding video can be until you can reflect back on the evening!

Entertainment

Several surveys showed that the entertainment aspect is what 80% of people remember most about a wedding. Allocating only 10-15% of your total budget will be well worth it to make sure you can hire the DJ that will make your wedding a night everyone will remember! Budgeting this amount for entertainment guarantees a professional for the entire length of the evening.

Creating a wedding budget around the most important aspects of your wedding will allow you to prioritize everything. This will help you make sure you are able to afford everything you desire for your wedding!

WWTW | Price_Details

Budget Knowledge | Price Details

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Wenning's Wedding Tip Wednesday

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Several factors need to be considered when creating your wedding budget and deciding how much to put towards entertainment. Understand what you need and what you want; this will help you create (and stick to) your budget.

Creating a budget entails knowing what wedding services cost. A good rule of thumb is to budget 10-15% of your total budget towards your wedding entertainment. Research shows 80% of people say entertainment is what they remember most from a wedding. Food and alcohol are a close second.

Remember, a professional wedding DJ does more than just stand behind a table and play music. There are elements such as planning, crowd management and timeline flow that go into a successful wedding day. These elements also go into the final pricing of your professional wedding entertainer.

Length of Event

How long of a day your DJ will have plays into the final cost of your wedding entertainment. If you are having your ceremony, cocktail hour and reception all at the same venue you will be saving money in the venue category. However, if you will be having a cocktail, ceremony, reception at that one venue in various rooms of the venue then you need to have multiple sound systems set up.

Pre-Planning

DJs are accountable for the timeline of your event. They are also responsible for coordinating with the various vendors that you will be using throughout your Big Day and keeping everyone on the same page.

Most professional DJs will also include a 2-hour set up and 1-hour teardown free of charge. The client is only charged from the time that the first guest arrives until you say the night is over. Your DJ will also invest unpaid time into your event via 20 or more hours of playlist preparation, timeline organization and going over bridal party names.

Number of Systems

You may be saving money having your event in one venue, which you are on your venue costs but because your professional DJ will not move systems you might have to pay for additional system set ups. Not only is it unprofessional but it is also time consuming and goes against insurance obligations. Having a system setup in each room of your venue that will be used helps with the flow of the evening and keeps from disrupting you guests as they enjoy the atmosphere of your special day.

Venue

Each venue has a different layout that may affect the sound. Some venues may be less accessible for the DJ and his equipment, so the needs of the equipment may need adjusted which can affect the price.

Keep in mind that with your final price you are paying for experience, accountability, peace of mind, back-up equipment and personnel as well as professionalism, contractual obligations and insurance. Most venues will not let an entertainer perform if there is no liability or workers compensation insurance. So if you decide on a hobbyist be sure that they have all of their I’s dotted and T’s crossed!

WWTW | Professional > Hobbyist

Budget Knowledge | Professional Entertainer vs. Hobbyist

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Wenning's Wedding Tip Wednesday

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To understand industry standard pricing it may be helpful to know the difference between a professional entertainer and a hobbyist.

Differences

A professional entertainer is an expert in their field. They are certified or have a degree that exhibits their talents. They provide talent and proof of commitment by the time and money they have invested into becoming a professional of their craft. Professionals also have higher level of experience that they bring to the table. Experience is important because talent only goes so far. Experience equates to knowledge and knowledge is what counts when it comes to troubleshooting problems, understanding equipment, signal flow, etc.

A hobbyist does a job on the side for pleasure or as a hobby. Meaning that the job is not a top priority. A hobbyist is generally a one-man show. This can be a bad idea because what is their backup plan in the event of some unforeseen instance? What happens in the event of an accident, food poisoning or even a death in the family? You can’t simply invite your guests back next weekend so having a firm backup plan as well as backup equipment is crucial.

Insurance

To achieve a successful wedding reception goes far beyond showing off your equipment and how loud your sound system can get. Not only do you want to be sure that you have a contract with clear expectations for both parties for your event you also want to be certain your entertainer has proper insurance coverages. Some venues require both liability and workers compensation insurance in order to perform. Having this insurance will cover you as well in the event that someone gets hurt you will not be liable for any damages that may occur during the evening.

Credentials

Hiring a company comprised of professionals guarantees you are paying for commitment and success. Full time entertainment companies provide contracts, backup equipment and personnel as well as proper insurance. The company will have paid staff on call so there is always a professional entertainer available for your booked event. They also have backup equipment on site just in case of any sudden issues. Hiring someone dedicated to the success of your event is far more inviting then someone who only has time for your event after they complete their 9-5 job. Be sure to ask questions and do your fact finding before making a final decision on your wedding entertainment.

Check in with us next week to grab more budgeting tips for planning your upcoming wedding!

WWTW | The Meaning of Affordable

Budget Knowledge | The Meaning of Affordable

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Wenning's Wedding Tip Wednesday

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Several factors need to be considered when you when determining what affordable is and means to you. If you prioritize the most important aspects of your special day then you will be able to see what you have left to budget on the less important items. You should never have to sacrifice quality for saving money.

What is Affordable?

Generally, affordable will mean a product or service is reasonably priced to meet needs in relation to quality. However, affordable means something different to each individual. This is why when you call a DJ and say, “Hey, I’m looking for a reasonably priced DJ. How much do you charge?” The answer is never that simple. Industry standard is 10% – 15% of the total budget you have set aside for your wedding day.

When setting your wedding budget and determining what is affordable to you remember to consider experience. At least once during planning you may go into “sticker shock” but consider experience and understanding that there is a list of unforeseen incidents that can happen. If you are choosing to book with an entertainment company, then bear in mind that they have planned for each and every contingency that can occur. Details like these can be accounted for in the final pricing that you may receive from your vendor.

Check in with us next week to grab more budgeting tips for planning your upcoming wedding!

WWTW | De-Stress Tips | Reviews You Can Trust

De-Stress Tips | Reviews You Can Trust

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Wenning's Wedding Tip Wednesday

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It goes without saying that planning your wedding can become one of the most stressful times in your life. You want everything to be exactly as you imagined, but you also want to be sure your guests enjoy themselves. Try trusting some people to help you with confident decision making.

Preferred Vendor List

When you receive vendor recommendations from a trusted source, take note. Sure, you can research on your own. But with each review that you read online, do you actually know the source of that review? Most likely not. However, when it comes to your venue, you are trusting them to handle all of you and your guests requests so why wouldn’t you trust their opinion on various wedding vendors.

Venues will regularly update their Preferred Vendor List with the best vendors they have worked with at the venue. They have seen more Entertainers, Photographers, and Videographers than any one member of your family or friends. With this list, your venue is putting their reputation on the line, so they will not be recommending a mediocre vendor. Sometimes getting the review from an actual wedding professional can give added insight on the vendor. Venues can be more honest about their experiences with a vendor since they work closely during events.

Make Planning Easier

Listen to the professionals who have personally seen specific service vendors in action. Venues offer a list of Preferred Vendors, for a reason. They want your event to be a success!

Your venue knows what works and what does not work for their site, and so do their preferred vendors. They also know what vendors will be able to execute their industry service skillfully and professionally at your venue. Preferred vendors have completed events at that venue quite a few times and are most aware of the setup needed and how to successfully get your guests to have a great time.

Once you receive your Vendor List, still do your research, but keep in mind that recommendations do not come to those who don’t put in the work to receive such a compliment. You’ve done the work in selecting the venue, now it is time to take the vendor recommendations to help with further planning!

Be sure to stop back next week for more Wedding Planning Tips. New month, New topic!

WWTW | De-Stress Tips | Take Advantage of Technology

De-Stress Tips | Take Advantage of Technology

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Wenning's Wedding Tip Wednesday

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Technology Advantages

Over the last few years technology has flourished in so many different ways. Technology Advantages can be a huge help when planning your wedding! Smart phones act as miniature computers and even personal assistants. Most phones have a plethora of versatile functionalities that are built into the device. Accessing information on the internet, especially when on the run, has never been easier or more convenient because of smartphone technology. This makes doing research and contacting vendors for your wedding less of a hassle when you can work on these things quickly and easily throughout the day, in between the busy parts of your schedule.

Helpful Apps

The notepad app is perfect for keeping all your notes in one place. Scheduling an appointment with vendors and venues can be kept organized through the calendar app. All smartphones have some version of it. You can even create alarms and reminders so you will never miss a beat!

Organizational Websites

Most people don’t realize the immense number of websites available to help with wedding planning. There are sites for calculating budgets, organizing seating charts, theme ideas and so much more! Use any search engine to find the most closely related sites that will be the useful to you.

Check in next week for more Wedding Planning Tips to help de-stress your upcoming Big Day!

WWTW | De-Stress Tips | Confident Decision Making

De-Stress Tips | Confident Decision Making

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Wenning's Wedding Tip Wednesday

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It goes without saying that planning your wedding can become one of the most stressful times in your life. You want everything to be exactly as you imagined, but you also want to be sure your guests enjoy themselves. Try trusting some people to help you with confident decision making.

Don’t Second Guess Yourself

Your wedding day is most important to two people only, you and your soon to be spouse. Choose the details and the styles that you like most and that will be true to your personalities. Trust your gut and don’t over think the details. Think about it, who is really going to remember what your centerpieces looked like or what floral arrangements you had.

Remember, you don’t have to try to please everyone!

Pros & Cons

Trust yourself and the decisions you make. Did you fixate on the cons list when you were deciding on your future spouse? Probably not! No one and nothing is perfect so make decisions based on what is right for you and what fits you and your spouse best for your Big Day.

Check in next week for more Wedding Planning Tips to help de-stress your upcoming Big Day!

WWTW | De-Stress Tips | Proper Delegation

De-Stress Tips | Proper Delegation

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Wenning's Wedding Tip Wednesday

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It goes without saying that planning your wedding can become one of the most stressful times in your life. You want everything to be exactly as you imagined, but you also want to be sure your guests enjoy themselves. Try trusting some people to help you with some of these decisions.

Proper Delegation

Remember, you don’t have to do everything yourself! Consider all of your options when it comes to enlisting help. You can hire a professional wedding planner. This person can make vendor recommendations or even disclose insider suggestions to enhance your special day.

Another option is to take advantage of family help. If you have someone that is overly willing to help do some research (or any task you don’t want to do)…LET THEM! You can even give a few suggestions and let them choose which one they will enjoy helping with the most.

By trying these methods you have already shared your wants and everyone helping can assist with the logistics of making it come to fruition. Usually they will speak up for your guests as well but keeping things in perspective for you. Usually anyone you enlist to help with planning will be excited to help out!

Check in next week for more Wedding Planning Tips to help de-stress your upcoming Big Day!